Project Officer

Singapore University of Social Sciences (SUSS); Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Singapore University of Social Sciences (SUSS) is seeking a dedicated Project Officer to support general administration and coordination of project-related operations in Singapore. The role focuses on ensuring smooth execution, managing documentation, and collaborating with internal teams and external partners to achieve objectives.

The candidate should have at least 3 years of relevant experience in project coordination or management, a relevant qualification in office administration, and

Qualifications

• Relevant qualification in office administration or project management.
• Minimum of 3 years of relevant work experience, including exposure to project coordination or management.
• Strong written and verbal communication skills with ability to engage diverse stakeholders.

Responsibilities

• Oversee day-to-day administrative tasks, including scheduling meetings, preparing reports and presentations, and managing procurement processes.
• Coordinate and track project timelines, deliverables, and budgets to ensure timely and successful execution.
• Liaise with internal departments and external stakeholders to support project outcomes and provide regular updates during meetings.
• Develop and update platforms to share project efforts and outcomes.
• Contribute to the development and refinement of administrative processes and maintain related documentation.
• Prepare and maintain accurate documentation for audits, reports, and submission requirements.
• Keep detailed records of training sessions, participant attendance, and programme feedback.
• Support logistical needs, including organising materials for events and meetings, tracking milestones, and maintaining project records.
• Responsible for organizing the community event and research forum.
• Perform other duties as assigned.

Skills

Administrative coordination

Stakeholder communication

Attention to detail

Education

Office administration or project management qualification

Tools

Microsoft Office

Job description

SUSS Named One of Singapore’s Best Employers 2026. Join Us to Make an Impact.

What You Will Be Doing

We are looking for a dedicated and detail-oriented Project Officer to support the general administration and coordination of project-related operations. The successful candidate will ensure the smooth execution of activities, manage documentation, and work closely with both internal teams and external partners to meet project objectives.

Key Responsibilities

• Oversee day-to-day administrative tasks, including scheduling meetings, preparing reports and presentations, and managing procurement processes.
• Coordinate and track project timelines, deliverables, and budgets to ensure timely and successful execution.
• Liaise with internal departments and external stakeholders to support project outcomes and provide regular updates during meetings.
• Develop and update platforms to share project efforts and outcomes.
• Contribute to the development and refinement of administrative processes and maintain related documentation to support continuous improvement.
• Prepare and maintain accurate documentation for audits, reports, and submission requirements.
• Keep detailed records of training sessions, participant attendance, and programme feedback.
• Support logistical needs, including organising materials for events and meetings, tracking milestones, and maintaining project records.
• responsible for organizing the community event and research forum.
• Perform other duties as assigned.

Job Requirements

• A relevant qualification, preferably in office administration or project management.
• Minimum of 3 years of relevant work experience, including some exposure to project coordination or management.
• Strong interest in reminiscence facilitation and eldercare (will be given priority).
• Excellent administrative, organisational, and coordination skills with strong attention to detail.
• Ability to manage multiple tasks, prioritise effectively, and work independently.
• Strong written and verbal communication skills, with the ability to engage a range of stakeholders.
• Proficiency in Microsoft Office applications, with a high level of IT literacy.