Senior Executive (Project Admin)

Singapore University of Social Sciences (SUSS); Singapore; Hybrid; SGD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive Pay Package

Hybrid Work Arrangement

Medical Benefits

Flex Benefits

Family Care Leaves

Volunteer Service Leaves

Wellness & Recreation Activities

Lifelong Learning Opportunities

Internal Job Postings and Transfers

Job summary

Singapore University of Social Sciences (SUSS) seeks a dedicated Project Officer to support the administration and coordination of project-related operations, ensuring smooth execution, accurate documentation, and timely reporting.

The successful candidate will work with internal teams and external partners, handling meetings, procurement, timelines, budgets, and event logistics in a hybrid work arrangement while contributing to continuous process improvement and audit readiness.

Qualifications

• At least 3 years of relevant work experience, including project coordination or management.
• A relevant qualification in office administration or project management.
• Interest in reminiscence facilitation and eldercare preferred.
• Strong administrative, organisational, and coordination skills with attention to detail.
• Proficiency in Microsoft Office and high IT literacy.
• Ability to manage multiple tasks and work independently.

Responsibilities

• Oversee daily administrative tasks including meetings, reports, and procurement.
• Coordinate project timelines, deliverables, and budgets.
• Liaise with internal and external stakeholders to support outcomes.
• Develop and update platforms to share project efforts.
• Maintain documentation for audits, reports, and submissions.
• Track training records, attendance, and programme feedback.
• Arrange logistics for events and meetings, track milestones, maintain records.
• Organise the community event and research forum.
• Perform other duties as assigned.

Skills

Administrative skills

Coordination skills

Communication skills

IT literacy

Multitasking

Independent work

Education

Office administration qualification

Project management qualification

Job description

SUSS Named One of Singapore’s Best Employers 2026. Join Us to Make an Impact.

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

About The Job

We are looking for a dedicated and detail-oriented Project Officer to support the general administration and coordination of project-related operations. The successful candidate will ensure the smooth execution of activities, manage documentation, and work closely with both internal teams and external partners to meet project objectives.

What You Will Be Doing

Key Responsibilities

• Oversee day-to-day administrative tasks, including scheduling meetings, preparing reports and presentations, and managing procurement processes.
• Coordinate and track project timelines, deliverables, and budgets to ensure timely and successful execution.
• Liaise with internal departments and external stakeholders to support project outcomes and provide regular updates during meetings.
• Develop and update platforms to share project efforts and outcomes.
• Contribute to the development and refinement of administrative processes and maintain related documentation to support continuous improvement.
• Prepare and maintain accurate documentation for audits, reports, and submission requirements.
• Keep detailed records of training sessions, participant attendance, and programme feedback.
• Support logistical needs, including organising materials for events and meetings, tracking milestones, and maintaining project records.
• responsible for organizing the community event and research forum.
• Perform other duties as assigned.

Job Requirements

• A relevant qualification, preferably in office administration or project management.
• Minimum of 3 years of relevant work experience, including some exposure to project coordination or management.
• Strong interest in reminiscence facilitation and eldercare (will be given priority).
• Excellent administrative, organisational, and coordination skills with strong attention to detail.
• Ability to manage multiple tasks, prioritise effectively, and work independently.
• Strong written and verbal communication skills, with the ability to engage a range of stakeholders.
• Proficiency in Microsoft Office applications, with a high level of IT literacy.

What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides That, You Will Also Get

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers