Project Manager (ASEAN 2027) – 18-month Contract

Singapore Business Federation; Singapore; Sur place; SGD 60 000 - 85 000; Plein temps

Résumé du poste

Singapore Business Federation (SBF) is seeking a dynamic Project Manager for ASEAN 2027 events. You will be involved in planning, coordinating logistics, and executing high-profile regional events.

With at least 5 years of experience in event management, you will ensure all aspects run smoothly, liaising with vendors and stakeholders throughout the process. The role requires strong organization skills, proficiency in budget management, and the ability to communicate effectively across various teams.

Qualifications

• At least 5 years of relevant experience in event management, project management, or related fields.
• Demonstrated experience managing multi-stakeholder events of a regional or international scale.
• Strong project and event management skills to manage multiple workstreams under tight deadlines.

Responsabilités

• Develop and maintain detailed project plans and timelines for each event.
• Track project milestones and flag potential delays or issues.
• Coordinate with internal teams and external stakeholders to ensure alignment.

Connaissances

Project management

Event coordination

Budget management

Stakeholder liaison

Formation

Degree in Event Management, Business, or Communications

Outils

Microsoft Office Suite

Description du poste

Singapore Business Federation (SBF) is seeking a dynamic and detail-oriented Project Manager (ASEAN 2027) to support the organisation and delivery of key events under Singapore's ASEAN Chairmanship in 2027. Reporting to the Programme Lead, the candidate will be part of the organising committee and play a central operational role in planning and executing a suite of high-profile regional events. The role is primarily operational in nature, with a focus on end-to-end event coordination, vendor and logistics management, stakeholder liaison and on-site execution to ensure that all events are delivered to the highest standards.

Responsibilities:

1. Event Planning & Project Coordination

• Develop and maintain detailed project plans, timelines, task lists and manpower allocation charts for each event.
• Coordinate end-to-end logistics including venue sourcing, accommodation, catering, audio-visual setup, transportation and permits for all assigned events.
• Track project milestones and flag potential delays or issues to the Programme Lead in a timely manner.
• Support the conceptualisation and programming of key events.
• Liaise with and manage external vendors and serviceproviders including Professional Conference Organisers (PCOs),audio-visual teams, venue operators, catering providers, andtransportation companies.
• Prepare and manage procurement processes includingrequest for quotations, vendor evaluation and contractdocumentation.
• Ensure all deliverables from vendors are met on time,within budget and to the required quality standards.

3. Budget Tracking & Financial Administration

• Monitor expenditure against approved budgets and flagvariances promptly.
• Support cost negotiations with vendorsand assist in the processing of invoices and claims.

4. Stakeholder& Partner Coordination

• Serve as the key operational point of contact with regional business organisations, partner agencies,sponsors and other stakeholdersonday-to-day event matters.
• Coordinate with internal teams across SBF to ensurealignment and smooth implementation of event plans.
• Provide regular operational updates to the ProgrammeLead and relevant programme leads, including status reports and risk flags.

5. On-Site Event Execution

• Lead on-site coordination during event set-up,rehearsals and live event execution.
• Manage event-day operations including front-of-house,delegate flow, room management and real-time troubleshooting.
• Coordinate with protocol and logistics teamsto manage VIP guest arrangements, including ministers, Political OfficeHolders (POHs) and senior business delegates.
• Ensure all operational aspects run smoothly andescalate issues to the Director where required.

6. Post-Event Reporting & Process Improvement

• Collect participant feedback and compile post-eventperformance metrics and KPI reports.
• Prepare comprehensive post-event summary reports withobservations and recommendations for future improvements.
• Contribute to the review and enhancement of event SOPsas needed.

7. Administrative & Ad-Hoc Support

• Prepare event materials including briefing notes,run-of-show documents, programme booklets and collateralsas required.
• Provide secretariat support for internal planningmeetings and working groups.
• Undertake any other duties as assigned by managementin support of SBF's ASEAN Chairmanship 2027 objectives.

Requirements:

• A degree in Event Management, Business, Communications,or a related discipline.
• At least 5 years of relevant experience in eventmanagement, project management, or related fields.
• Demonstrated experience managing multi-stakeholderevents of a regional or international scale, preferably involvinggovernment agencies or associations.
• Strong project and event management skills includingthe ability to manage multiple workstreams simultaneously under tightdeadlines.
• Proficiency in budget management, cost trackingand vendor administration.
• Ability to prepare clear and professional eventdocumentation including project plans, reports and briefingmaterials.
• Proficient in Microsoft Office Suite (Word, Excel,PowerPoint, Outlook).
• Highly organised,detail-oriented and proactive, with the ability to manage multiplepriorities, take ownership of responsibilities and remain calm anddecisive under pressure, particularly during event execution.
• Strong interpersonal andcommunication skills, with the ability to work effectively across internalteams and external stakeholders in a fast-paced environment andwillingness to work irregular hours and weekends during event periods.
• Fluent in written and spokenEnglish; proficiency in a second language will be anadvantage.
• Experience working with or coordinating ASEAN-relatedbodies, regional business councils or intergovernmental platforms will bean advantage.
• Knowledge of protocol considerations for eventsinvolving senior political figures and business leaders will be an advantage.