Project Executive (Event, Exhibition, Interior)

Xponent Design Studio Pte. Ltd.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Benefits offered by this job

Base salary + commission

Transport allowance

Career progression

Dynamic team environment

Job summary

Xponent Design Studio Pte. Ltd. is seeking a Project Executive to manage end-to-end delivery for events, exhibitions and interior fit-outs in Singapore. You will supervise on-site work, coordinate with subcontractors and suppliers, and ensure projects stay on time and within cost targets.

The role balances site visits with office administration, with potential progression to Senior Project Executive or Project Manager as the team grows. A hands-on, detail-oriented mindset is essential.

Qualifications

• 0–3 years in project execution for events, exhibitions or commercial interior fit-outs.
• Strong communication and basic costing/spreadsheet skills.
• Ability to read technical drawings or floor plans.

Responsibilities

• Oversee site setups, build-ups and tear-downs for events, exhibitions, and interior fit-outs.
• Coordinate with subcontractors, carpenters, electricians, AV technicians and suppliers.
• Liaise with venue managers and organizers for permits, access and safety compliance.
• Monitor progress to ensure builds meet design specs, quality and schedule.

Skills

Site supervision

Costing & estimation

Project coordination

Communication

Reading drawings

Tools

Excel

Job description

Project Executive (Event, Exhibition, Interior)

We are looking for a Project Executive to join our team. Our company is a specialized design and execution firm providing end-to-end solutions for Events, Exhibitions, and Commercial Interior Fit-Outs. With a strong track record of delivering high-quality builds on tight turnaround schedules, we take pride in bridging creative design with seamless on-site construction and precision cost management.

Key Responsibilities

Project Execution & Site Management:

Site Supervision & Execution: Oversee site setups, build-ups, and tear-downs for events, exhibitions, and interior fit-out projects, ensuring work complies with design specs and quality standards.

Subcontractor & Supplier Management: Coordinate with specialists, carpenters, electricians, AV technicians, and material suppliers to ensure smooth delivery and schedule adherence.

Venue & Logistics Coordination: Liaise directly with building management, event organizers, and venue operators regarding permits, access passes, delivery schedules, and safety regulations.

Project Scheduling & Timeline Control: Monitor progress on-site to ensure all builds are completed safely, accurately, and strictly on schedule.

Quality & Handover: Perform final walk-throughs, troubleshoot on-site issues immediately, and handle client handovers with minimal snag lists.

Costing & Quotation Duties:

Quotation Preparation: Prepare detailed, accurate, and competitive cost estimates and quotations for client approval.

Sourcing & Negotiation: Gather competitive quotes from suppliers, vendors, and sub-contractors to secure best pricing and maintain project profit margins.

Variation Orders: Measure and document site variations, preparing variation order (VO) quotes for client confirmation when scopes change.

What We Are Looking For

Experience: 0–3 years of hands-on project execution and costing/estimation experience in Events, Exhibitions, or Commercial Interior Fit-Outs. (Fresh Graduate are welcome to apply.)

Skills: Strong communication skills, basic costing/spreadsheet proficiency, problem-solving mindset, and the ability to read technical drawings or floor plans.

Work Ethic: Comfortable balancing site visits with office paperwork, including flexible hours during event setup windows (e.g., overnight or weekend setups when required).

Personality: Resourceful, detail-oriented with numbers, assertive with subcontractors, and calm under high-pressure, fast-paced environments.

Transport: Possess own transport (Car/Motorcycle) is a strong plus.

What We Offer (Attractive Package)

• Competitive Base Salary + Performance Commission Incentives: Earn extra based on successful project delivery and profitability.
• Transport Allowance / Claims: Comprehensive mileage/fuel/transport coverage for all site visits and vendor meetings.
• Clear Career Progression: Fast-track opportunity to step up to Senior Project Executive / Project Manager as we expand the team.
• Dynamic, supportive, and fast-moving team environment.