Project Executive

XIAOHONG PROPERTY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 52,000 - 74,000; Full time

Job summary

XIAOHONG PROPERTY MANAGEMENT PTE. LTD. invites a Tenancy and Project Executive to support planning and delivery of tenancy projects across our retail malls and commercial properties.

The role requires initiative and ownership in a lean team. You will review design submissions, coordinate AEI and refurbishment works, liaise with consultants, contractors and tenants, and ensure safety, quality and proper documentation.

Qualifications

• Requires Diploma in Architectural and Built Environment and Interior Design.
• 3–5 years of tenancy design management or fit-out coordination experience.
• Strong understanding of retail design principles and construction processes.
• Proficient with Autocad; MS Office proficiency required.

Responsibilities

• Review tenants' design submissions and provide viable design solutions.
• Support AEI, refurbishment, upgrading, and CAPEX projects.
• Coordinate with consultants, contractors, tenants, vendors and internal stakeholders.
• Conduct site inspections to ensure safety, quality, and plans compliance.
• Review progress, manage variations and progress claims.
• Maintain project records, reports, and close-out documentation.
• Prepare meeting minutes, progress updates, and reports.

Skills

Coordination & stakeholder management

Communication

Problem-solving & analytical

Team player, creative

Education

Diploma in Architectural and Built Environment and Interior Design

Tools

Autocad

Microsoft Office

Job description

About the role:

The Tenancy and Project executive supports the planning, coordination, and execution of projects within the company's retail malls and commercial properties. This role assists in managing tenancy feasibility studies, refurbishment projects, and Asset Enhancement Initiatives.

The successful candidate should be resourceful, proactive, and comfortable working in a lean team where initiative and ownership are highly valued.

Key Responsibilities:

• Review tenants' design submissions and provide practical, innovative, and commercially viable design solutions to ensure compliance with design standards.
• Support the implementation of Asset Enhancement Initiatives (AEI), refurbishment, upgrading, reinstatement, and CAPEX projects.
• Coordinate with consultants, contractors, tenants, vendors, and internal stakeholders to ensure smooth project delivery.
• Conduct regular site inspections to ensure work is carried out in accordance with approved plans, safety requirements, and quality standards.
• Review contractors' work progress and ensure fitness according to approved design and compliance to safety requirements.
• Assist in obtaining quotations, process payment, evaluating proposals, preparing purchase requisitions, and administering project documentation.
• Verify work completion, progress claims, variation orders, and supporting documents before submission for approval.
• Maintain proper project records, reports, drawings, permits, warranties, manuals, and close-out documentation.
• Participate in project meetings and prepare meeting minutes, progress updates, and reports.

Requirements:

• Diploma in Architectural and Built Environment and Interior Design.
• Minimum 3–5 years of relevant experience in tenancy design management, retail interior design, or fit-out coordination. Good understanding of retail design principles, construction processes, and tenancy fit-out requirements. Good team player with creativity and is meticulous.
• Tenancy, AEI and Construction knowledge
• Good problem-solving and analytical skills.
• Strong coordination, communication, and stakeholder management skills.
• Proficient in Microsoft Office and Autocad; familiarity with other photo editing or design software is an advantage.