Project Executive

Elegant Group (Singapore); Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Elegant Group (Singapore) is seeking a Tenancy and Project Executive to help plan, coordinate, and execute projects across our retail malls and commercial properties in Singapore. You will review tenancy submissions, support AEI and CAPEX initiatives, and ensure designs meet standards.

In a lean team, you will collaborate with consultants, contractors, tenants, and internal stakeholders, conduct site visits, track progress, and maintain thorough project documentation from start to close.

Qualifications

• Diploma in Architectural and Built Environment and Interior Design.
• 3–5 years in tenancy design management, retail interior design, or fit-out coordination.
• Strong understanding of retail design principles and construction processes.
• Excellent coordination, communication, and stakeholder management.
• Proficiency in Microsoft Office and AutoCAD; familiarity with design software is a plus.

Responsibilities

• Review tenants' design submissions and provide viable design solutions.
• Support AEI, refurbishment, and CAPEX projects.
• Coordinate with consultants, contractors, tenants, vendors, and internal stakeholders.
• Conduct site inspections for safety, quality, and compliance with plans.
• Review progress, variation orders, and payments.
• Maintain project records, drawings, permits, warranties, and close-out docs.
• Attend project meetings and prepare minutes and progress reports.

Skills

Coordination

Stakeholder management

Communication

Team player

Creativity

Analytical

Problem-solving

Education

Diploma in Architectural and Built Environment and Interior Design

Tools

Microsoft Office

AutoCAD

Photo editing or design software

Job description

The Tenancy and Project executive supports the planning, coordination, and execution of projects within the company's retail malls and commercial properties. This role assists in managing tenancy feasibility studies, refurbishment projects, and Asset Enhancement Initiatives.

The successful candidate should be resourceful, proactive, and comfortable working in a lean team where initiative and ownership are highly valued.

Key Responsibilities:

• Review tenants' design submissions and provide practical, innovative, and commercially viable design solutions to ensure compliance with design standards.
• Support the implementation of Asset Enhancement Initiatives (AEI), refurbishment, upgrading, reinstatement, and CAPEX projects.
• Coordinate with consultants, contractors, tenants, vendors, and internal stakeholders to ensure smooth project delivery.
• Conduct regular site inspections to ensure work is carried out in accordance with approved plans, safety requirements, and quality standards.
• Review contractors' work progress and ensure fitness according to approved design and compliance to safety requirements.
• Assist in obtaining quotations, process payment, evaluating proposals, preparing purchase requisitions, and administering project documentation.
• Verify work completion, progress claims, variation orders, and supporting documents before submission for approval.
• Maintain proper project records, reports, drawings, permits, warranties, manuals, and close-out documentation.
• Participate in project meetings and prepare meeting minutes, progress updates, and reports.

Requirements:

• Diploma in Architectural and Built Environment and Interior Design.
• Minimum 3-5 years of relevant experience in tenancy design management, retail interior design, or fit-out coordination. Good understanding of retail design principles, construction processes, and tenancy fit-out coordination. Good team player with creativity and is meticulous.
• Tenancy, AEI and Construction knowledge
• Good problem-solving and analytical skills.
• Strong coordination, communication, and stakeholder management skills.
• Proficient in Microsoft Office and Autocad; familiarity with other photo editing or design software is an advantage.