Project Documentation and Procurement Assistant

KEYON PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

KEYON PTE. LTD. in Singapore is seeking an organized assistant to support Project Managers and Quantity Surveyors in preparing and managing project documentation.

You will maintain project files, drawings, quotations, purchase orders and contracts, coordinate with suppliers and subcontractors, track submissions and approvals, and help prepare progress reports. This role offers exposure to construction administration procedures and active involvement in project delivery.

Responsibilities

• Assist Project Managers and Quantity Surveyors with project documentation.
• Maintain project files, drawings, quotations, Purchase Orders and contracts.
• Prepare and organise documents for submission to main contractors, consultants and clients.
• Track document submissions, approvals and outstanding matters.
• Maintain records of site instructions, delivery orders, inspection documents and correspondence.
• Assist with preparation of project progress reports and other documentation.
• Prepare and issue Purchase Orders and related documents.
• Obtain and compare supplier quotations when required.
• Coordinate with suppliers and subcontractors regarding orders and deliveries.
• Follow up on material delivery schedules.
• Maintain proper records of suppliers, subcontractors and purchase transactions.

Job description

KEYON PTE. LTD. in Singapore is seeking an organized assistant to support Project Managers and Quantity Surveyors in preparing and managing project documentation.

You will maintain project files, drawings, quotations, purchase orders and contracts, coordinate with suppliers and subcontractors, track submissions and approvals, and help prepare progress reports. This role offers exposure to construction administration procedures and active involvement in project delivery.