Contract Admin & Documentation Specialist

W'RAY CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

W'RAY CONSTRUCTION PTE. LTD. in Singapore is seeking a diligent Admin Assistant to support the Quantity Surveying (QS) team with filing, drawing control, and document management. You will coordinate with QS personnel on document handling, transmittals, and verifying invoices against delivery orders.

This role focuses on preparing documents, updating vendor master lists, maintaining records, and providing general admin support to the QS Department under supervision of the Manager.

Responsibilities

• Assist QS personnel with filing, printing and scanning document and drawings.
• Check drawing against the drawing list to identify any missing drawings.
• Assist QS personnel in verifying DO against suppliers' invoice for purchased materials.
• Prepare Transmittal documents for subcontractors to collect, and follow up.
• Assist QS personnel in checking and stamping contract documents and drawings.
• Perform other general administrative duties as assigned by the Manager, including but not limited to;
• Updating approved vendor master list
• Preparing summaries of suppliers' Initial Assessment Forms
• Providing general administrative support to QS Department
• Filing, archiving, maintaining document control records
• Disposing of confidential documents in accordance with company procedures

Job description

W'RAY CONSTRUCTION PTE. LTD. in Singapore is seeking a diligent Admin Assistant to support the Quantity Surveying (QS) team with filing, drawing control, and document management. You will coordinate with QS personnel on document handling, transmittals, and verifying invoices against delivery orders.

This role focuses on preparing documents, updating vendor master lists, maintaining records, and providing general admin support to the QS Department under supervision of the Manager.