Project Admin & Documentation Specialist

SY CONCEPT MARBLECARE; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

SY CONCEPT MARBLECARE in Singapore is seeking an organized Project Administrator to support project documentation, filing, and procurement activities across construction projects.

You will manage invoices, pay applications, schedules, and vendor setup, keep filing systems and databases tidy, coordinate permits, and liaise with subcontractors and clients to ensure timely delivery. This role requires meticulous records keeping and proficiency with construction management software.

Responsibilities

• Prepare, distribute, and file correspondence and project documents.
• Manage project relavant documents.
• Process invoices, pay applications, expense reports, and maintain organized financial records.
• Track project schedules, subcontractor work, and key deliverables.
• Maintain subcontractor insurance certificates.
• Answer phones, greet visitors, and act as a point of contact for vendors and subcontractors.
• Assist with permits, applications, and vendor setup.
• Maintain filing systems, databases, and construction management software records.
• Support special projects and general office operations.

Job description

SY CONCEPT MARBLECARE in Singapore is seeking an organized Project Administrator to support project documentation, filing, and procurement activities across construction projects.

You will manage invoices, pay applications, schedules, and vendor setup, keep filing systems and databases tidy, coordinate permits, and liaise with subcontractors and clients to ensure timely delivery. This role requires meticulous records keeping and proficiency with construction management software.