Project Admin & Documentation Lead

KYOOB ARCHITECTS PTE. LTD.; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

Kyoob Architects Pte. Ltd. is hiring a Project Admin Executive in Singapore to own day-to-day project administration and documentation, including submissions, EOIs, tender documents, and fee proposals. The role also supports general office tasks and HR coverage when needed.

You will liaise with project directors, clients, consultants, and site staff to ensure deadlines are met and records are well maintained for audit readiness.

Qualifications

• Requires 2+ years in project administration or admin operations, preferably in architecture/construction.
• Strong documentation skills and ability to manage multiple deadlines and stakeholders.
• Proficient in English with excellent communication and interpersonal abilities.

Responsibilities

• Prepare and coordinate submissions, EOIs, tender documents, and fee proposals.
• Manage project correspondence and maintain key records for audit readiness.
• Coordinate with project directors/architects on deadlines and admin requirements.
• Liaise with clients, consultants, and site staff on project matters and accounts.
• Maintain structured filing and document control for traceability.
• Support ISO 9001 & ISO 14001 audit preparations with organized documents and trackers.
• Provide office admin help and HR coverage when required, including timesheets and payroll support.

Skills

Project administration

Documentation

Stakeholder coordination

English proficiency

Time management

Attention to detail

Education

O Level / Diploma / Degree in Accounting or HR

Tools

Microsoft Office

Job description

Kyoob Architects Pte. Ltd. is hiring a Project Admin Executive in Singapore to own day-to-day project administration and documentation, including submissions, EOIs, tender documents, and fee proposals. The role also supports general office tasks and HR coverage when needed.

You will liaise with project directors, clients, consultants, and site staff to ensure deadlines are met and records are well maintained for audit readiness.