Project Admin & Records Specialist

QUEK & QUEK CIVIL ENGINEERING PTE LTD; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

QUEK & QUEK Civil Engineering Pte Ltd invites a diligent Administrative Assistant to support project documentation and office operations in Singapore. You will prepare, compile and organize project-related documents, maintain records and assist with formatting, printing and filing.

The role requires attention to detail, ability to handle multiple tasks and meet deadlines, proficiency in Word and Excel, and responsiveness to visitors and calls as part of daily admin duties.

Qualifications

• O Level, Nitec or equivalent.
• Experience in construction/engineering environment is advantageous.
• Proficient in Microsoft Word and Excel.
• Strong attention to detail and document organisation.
• Able to manage multiple tasks and work within deadlines.

Responsibilities

• Prepare, compile and organise project-related documents.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Coordinate with internal departments to obtain required information and documentation.
• Assist with document formatting, presentation, printing, scanning and compilation.
• Maintain proper digital and physical filing systems and ensure records are kept up to date.
• Track document validity and follow up on updated certificates or information where required.
• Support time-sensitive document submissions and administrative deadlines.
• Attend to visitors and incoming telephone calls.
• Receive and distribute incoming mail, courier items and documents.
• Assist with meeting room arrangements and refreshments for visitors.
• Provide general administrative support including printing, filing and document preparation.
• Assist with other ad-hoc duties as assigned.

Skills

Document management

Attention to detail

Multitasking

Time management

Communication

Education

O Level, Nitec or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

QUEK & QUEK Civil Engineering Pte Ltd invites a diligent Administrative Assistant to support project documentation and office operations in Singapore. You will prepare, compile and organize project-related documents, maintain records and assist with formatting, printing and filing.

The role requires attention to detail, ability to handle multiple tasks and meet deadlines, proficiency in Word and Excel, and responsiveness to visitors and calls as part of daily admin duties.