Project Document Controller & Admin Specialist

CLASSICO PROJECTS PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

CLASSICO PROJECTS PTE. LTD. is seeking a Document Control Administrator to support our Project team on site in Singapore. You will manage document submissions, maintain records, and coordinate with HQ, site teams, sub-contractors and suppliers to ensure timely approvals.

The role requires a Diploma in Business Administration or related field, experience in document control, and proficiency with MS Office. Good communication and teamwork are essential for success.

Qualifications

• Diploma in Business Administration or related field.
• Experience in document control, records management, or a similar role.
• Experience with document management systems and software.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Knowledge of regulatory requirements and industry standards for document control.

Responsibilities

• Submission of documents via in-house protocol or other data management systems (e.g., Aconex, Procore Conject, BIM360).
• Provide full admin support to the Project team.
• Prepare, submit, file, scan and follow up of all daily operations of all documents, including drawings, materials and related specifications and technical data.
• Coordinate with HQ, Site team, Sub-con and suppliers for document/material approvals.
• Coordinate with planning and site teams to prepare and submit weekly progress reports.
• Assist Project Manager in preparations for presentations for conferences/meetings.
• Coordinate minutes of meeting with the site team.
• Assist in sending material requisitions to HQ-Procurement at project sites.
• Monitor attendance of all personnel at project site.
• Monitor and order office supplies for the project site.
• Act as liaison between HQ and project site for staff matters.
• BCA SMM document submission.
• Any other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

CLASSICO PROJECTS PTE. LTD. is seeking a Document Control Administrator to support our Project team on site in Singapore. You will manage document submissions, maintain records, and coordinate with HQ, site teams, sub-contractors and suppliers to ensure timely approvals.

The role requires a Diploma in Business Administration or related field, experience in document control, and proficiency with MS Office. Good communication and teamwork are essential for success.