Project Administration & Document Control Specialist

CANDIDATEASIA GROUP PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

CANDIDATEASIA GROUP PTE. LTD. is seeking a proactive Project Administrator to support the project managers and project team in Singapore. You will prepare, organise and maintain project correspondence and documentation, and keep filing systems, trackers and electronic records up to date.

You will also follow up with subcontractors and suppliers on submissions, assist with reports and cash flow information, and help coordinate meetings and purchasing in a fast-paced environment.

Qualifications

• Experience supporting project managers and teams with documentation.
• Strong filing systems and record-keeping abilities.
• Experience coordinating with subcontractors and suppliers.
• Ability to work independently in a fast-paced environment and maintain confidentiality.

Responsibilities

• Provide administrative support to project managers and the wider project team.
• Prepare, organise, distribute, and maintain project correspondence and documentation.
• Maintain project filing systems, registers, trackers, and electronic records.
• Follow up with subcontractors and suppliers on claims, certificates, delivery documents, and outstanding submissions.
• Assist with project reports, progress claims, cash flow information, schedules, insurance records, and related documentation.
• Support project meetings by preparing documents, recording key actions, and following up on outstanding matters.
• Coordinate routine purchasing and office supplies required for project operations.
• Set up, maintain, and archive project files in accordance with internal and client requirements.
• Support implementation of administrative processes and improvements to strengthen project document control.
• Work independently and collaboratively, maintaining confidentiality, accuracy, organisation, and effective prioritisation in a fast-paced project environment.

Skills

Administrative support

Project coordination

Documentation management

Communication skills

Organizational skills

Tools

Microsoft Office

Job description

CANDIDATEASIA GROUP PTE. LTD. is seeking a proactive Project Administrator to support the project managers and project team in Singapore. You will prepare, organise and maintain project correspondence and documentation, and keep filing systems, trackers and electronic records up to date.

You will also follow up with subcontractors and suppliers on submissions, assist with reports and cash flow information, and help coordinate meetings and purchasing in a fast-paced environment.