Project Document Control & Admin Specialist

KINGSFORCE MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

KINGSFORCE MANAGEMENT SERVICES PTE LTD in Singapore is seeking a diligent Document Controller to manage project documents and maintain records. You will perform document control tasks, ensure QA/QC compliance, and support project teams in a fast-paced environment at Jurong East.

Working hours are Monday to Friday, 8:30am to 5:30pm. Contract duration is 2 years with possible renewal, and the role requires independent learning of project procedures and strong MS Office/SharePoint skills.

Qualifications

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
• Excellent organizational skills with ability to handle large volumes of documents.
• Ability to prioritize urgent tasks and work with minimal supervision.
• Strong communication and coordination with team members and stakeholders.
• Willing to learn project procedures and new software independently.
• Proactive in identifying process improvements.

Responsibilities

• Perform multiple document control tasks and apply established document control procedures to resolve routine issues.
• Escalate complex document control issues and coordinate information related to projects.
• Support project delivery teams by coordinating project files, preparing progress reports, arranging meetings, and maintaining records.
• Perform administrative duties related to project document control and records management.
• Ensure document quality, completeness, and accuracy per QA/QC procedures.
• Track all incoming and outgoing document correspondences in electronic and hardcopy formats.
• Maintain registers for project submissions and documentation.
• Prepare and assemble final documents, including binding and production activities.
• Perform ad-hoc administrative and document control duties as required.

Job description

KINGSFORCE MANAGEMENT SERVICES PTE LTD in Singapore is seeking a diligent Document Controller to manage project documents and maintain records. You will perform document control tasks, ensure QA/QC compliance, and support project teams in a fast-paced environment at Jurong East.

Working hours are Monday to Friday, 8:30am to 5:30pm. Contract duration is 2 years with possible renewal, and the role requires independent learning of project procedures and strong MS Office/SharePoint skills.