Project Coordinator – Office System Furniture

Exsto; Singapore; On-site; SGD 42,000 - 64,000; Full time

Benefits offered by this job

On‑the‑job training and mentorship

Exposure to commercial office家具? off

Career progression to Senior Project …

Job summary

Exsto is seeking a Project Coordinator to support planning, coordination and successful delivery of office furniture projects, including workstations, meeting tables, storage solutions and partitions. You will work with the Operations Manager to plan schedules, coordinate deliveries and oversee installation, ensuring alignment with project requirements.

Excellent opportunity to gain hands‑on experience in project coordination within the workplace solutions industry, collaborating with clients

Qualifications

• Diploma in Business Administration, Interior Design, Engineering, Project Management or a related field.
• Proficient in Microsoft Excel, Word and Outlook.
• Good communication, coordination and organizational skills.
• Able to manage multiple tasks and meet project deadlines.
• Willing to attend site visits and oversee furniture delivery and installation when required.
• Basic knowledge of AutoCAD or reading furniture layout drawings is an advantage.
• A positive attitude, attention to detail, and willingness to learn.
• Candidate with relevant experience will be considered as well.
• Fresh graduates welcome; training will be provided.

Responsibilities

• Coordinate office system furniture projects, including workstations, office desks, meeting tables, storage cabinets and partition systems.
• Assist the Operations Manager in planning project schedules, delivery dates and installation timelines.
• Coordinate with clients, sales personnel, designers, suppliers, warehouse staff, and installation teams.
• Review furniture layout plans, product specifications, quantities and site measurements.
• Prepare delivery orders, installation schedules and project progress reports.
• Follow up on furniture orders, stock availability, production lead times and delivery arrangements.
• Arrange site visits and coordinate furniture installation at clients' offices.
• Monitor installation progress and ensure furniture is installed according to approved layouts and specifications.
• Identify and report missing items, damaged furniture, installation defects and site issues.
• Coordinate rectification works, replacement items and final project handover to clients.
• Maintain proper project documentation and update project trackers.
• Perform other duties assigned by the Operations Manager.

Skills

Excel

Word

Outlook

Communication

Coordination

Multitasking

Attention to detail

AutoCAD knowledge

Education

Diploma in Business Administration, Interior Design, Engineering, Project Management or a related field

Tools

AutoCAD

Job description

About the role

As a Project Coordinator at EXSTO, you will play a key role in supporting the planning, coordination and successful delivery of office furniture projects, including workstations, meeting tables, storage solutions and partition systems.

Working closely with the Operations Manager, you will assist in managing project schedules, coordinating deliveries and overseeing installation arrangements. You will also collaborate with internal teams, clients and external stakeholders to ensure projects are executed efficiently and in accordance with project requirements.

This role offers an opportunity to gain hands‑on experience in project coordination and develop your skills within the workplace solutions industry.

Key responsibilities

• Coordinate office system furniture projects, including workstations, office desks, meeting tables, storage cabinets and partition systems.
• Assist the Operations Manager in planning project schedules, delivery dates and installation timelines.
• Coordinate with clients, sales personnel, designers, suppliers, warehouse staff, and installation teams.
• Review furniture layout plans, product specifications, quantities and site measurements.
• Prepare delivery orders, installation schedules and project progress reports.
• Follow up on furniture orders, stock availability, production lead times and delivery arrangements.
• Arrange site visits and coordinate furniture installation at clients' offices.
• Monitor installation progress and ensure furniture is installed according to approved layouts and specifications.
• Identify and report missing items, damaged furniture, installation defects and site issues.
• Coordinate rectification works, replacement items and final project handover to clients.
• Maintain proper project documentation and update project trackers.
• Perform other duties assigned by the Operations Manager.

About you

• Diploma in Business Administration, Interior Design, Engineering, Project Management or a related field
• Proficient in Microsoft Excel, Word and Outlook
• Good communication, coordination and organizational skills
• Able to manage multiple tasks and meet project deadlines
• Willing to attend site visits and oversee furniture delivery and installation when required
• Basic knowledge of AutoCAD or reading furniture layout drawings is an advantage
• A positive attitude, attention to detail, and willingness to learn
• Candidate with relevant experience will be considered as well.
• Fresh graduates welcome; training will be provided

Benefits

• On‑job training and mentorship
• Exposure to commercial office furniture projects
• Opportunities to develop technical and project management skills
• Career progression to Senior Project Coordinator or Project Manager
• Salary and benefits commensurate with qualifications and experience