Project Coordinator: Logistics, Workshops & Admin

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD. in Singapore is seeking an Administrative / Project Coordinator to provide project administration and coordination support across the program, helping teams stay organised and deliver effectively.

The role covers day-to-day coordination, workshop logistics, travel arrangements, document management and onboarding/offboarding, with cross‑regional collaboration in a fast-paced transformation environment.

Qualifications

• Previous experience in project administration, program coordination or team administration within a corporate or program environment.
• Strong organisational and time management skills with the ability to manage multiple priorities and deadlines.
• Experience coordinating workshops, meetings, travel arrangements and stakeholder activities.
• Attention to detail and ability to maintain accurate trackers, records and documentation.
• Experience supporting onboarding, offboarding, system access or IT administration would be advantageous.

Responsibilities

• Provide day-to-day project administration and coordination support to program teams.
• Coordinate activities across regional teams, including workshops, working sessions, stakeholder meetings, team sessions and program events.
• Maintain project trackers, action logs, contact lists, meeting records and other working documents.
• Track and follow up on project deliverables, actions and activities to support timely completion against program timelines.
• Follow up on decisions, outstanding information and actions across project teams.
• Support teams in following agreed project processes, governance requirements and ways of working.
• Coordinate logistics for workshops, meetings and other program activities.
• Manage room bookings, meeting invitations, attendance tracking, catering, technology setup and workshop materials.
• Prepare, format and distribute meeting packs, presentations, agendas, pre-read materials and follow-up notes.
• Coordinate with facilitators, participants, regional teams and delivery partners to ensure meetings and workshops run smoothly.
• Coordinate travel requirements for regional teams and visiting program stakeholders, including itineraries, accommodation and related administration.
• Assist with expense administration and other general program support activities.
• Coordinate onboarding and offboarding administration for project employees, contractors and vendor resources, working closely with local IST and program teams.

Skills

Project administration

Organisational skills

Time management

Communication skills

Stakeholder coordination

Independent work

Tools

ADO

Power BI

SharePoint

Microsoft 365

Azure DevOps

Job description

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD. in Singapore is seeking an Administrative / Project Coordinator to provide project administration and coordination support across the program, helping teams stay organised and deliver effectively.

The role covers day-to-day coordination, workshop logistics, travel arrangements, document management and onboarding/offboarding, with cross‑regional collaboration in a fast-paced transformation environment.