Project Documentation & Admin Coordinator

WECRUIT PTE. LTD.; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

WECRUIT PTE. LTD. in Singapore seeks an administrative support professional to assist the project team with document management, scheduling, and coordination.

The role involves preparing project documents, maintaining files, and coordinating with vendors and subcontractors to ensure timely delivery of information. Responsibilities include supporting project directors and managers, preparing reports and claims, ordering supplies, and assisting with project closeout and O&M manuals.

Qualifications

• GCE N/O/A Level qualification or equivalent.
• 1 year of relevant experience in construction field.

Responsibilities

• Perform administrative functions and provide support to the project team.
• Prepare, transcribe, and distribute project documents and correspondence including subcontract bases, subcontracts, purchase orders, and official letters.
• Create and maintain both paper and electronic project files in accordance with company guidelines.
• Maintain and track project information as directed by the project team.
• Follow up with subcontractors regarding project documentation such as claims, certificates, delivery orders, and related paperwork.
• Assist the project team with project closeout coordination and preparation of Operation & Maintenance (O&M) manuals.
• Work closely with the Project Director and Project Managers to achieve departmental objectives.
• Assist in preparing project documentation including cash flow reports, progress claims, project insurance, schedules, and other related reports.
• Order office and project supplies for the project team.
• Maintain office, personal workspace, and jobsite filing systems in a neat and organized manner.
• Set up project binders and coordinate printing of project drawings with local printing vendors.
• Assist in preparing and distributing project punch lists to vendors and subcontractors.
• Archive project documentation according to company and client requirements.
• Participate in project and team meetings when required.
• Assist with daily scheduling for managers, including meetings, interviews, and travel arrangements through the corporate agency, where assigned.
• Support the implementation of new company procedures and processes.
• Perform any other duties and responsibilities assigned by management.

Education

GCE N/O/A Level Qualification

Job description

WECRUIT PTE. LTD. in Singapore seeks an administrative support professional to assist the project team with document management, scheduling, and coordination.

The role involves preparing project documents, maintaining files, and coordinating with vendors and subcontractors to ensure timely delivery of information. Responsibilities include supporting project directors and managers, preparing reports and claims, ordering supplies, and assisting with project closeout and O&M manuals.