Dynamic Project & Programs Coordinator

Evolution Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Evolution Singapore is seeking a highly organized Project Coordinator to support day-to-day project administration across regional teams. You will handle workshop logistics, travel, onboarding, access requests and system coordination while maintaining accurate trackers and documentation.

The role requires proactive communication across global stakeholders and vendors, with strong knowledge of Microsoft 365 tools and ADO/Power BI. A fast-paced transformation environment is ideal.

Qualifications

• Experience in project coordination or program administration within a corporate or transformation environment.
• Strong organisational skills with ability to manage multiple activities, priorities and deadlines.
• Proven ability to coordinate workshops, meetings, travel and stakeholder activities.
• Excellent documenting, tracking and records maintenance capabilities.

Responsibilities

• Provide day-to-day project coordination and administration support to program teams.
• Coordinate regional activities including workshops, meetings and program events.
• Maintain trackers, action logs, contact lists and meeting records.
• Track deliverables and follow up on actions to meet program timelines.
• Follow up on decisions and outstanding information across project teams.
• Support adherence to project processes, governance and ways of working.
• Coordinate logistics for workshops and meetings, including room bookings, invites, attendance, catering and tech setup.
• Prepare and distribute meeting packs, agendas, pre-read materials and notes.
• Coordinate with facilitators, regional teams and delivery partners to ensure smooth meetings.
• Coordinate travel arrangements and related administration for regional teams.
• Assist with expense administration and other program support activities.
• Coordinate onboarding, access and technology coordination for project staff and contractors.
• Manage system access requests (SharePoint, PowerApps, ADO, mailboxes, distribution lists) and tools (Signavio, qTest, SAP).
• Monitor outstanding access and equipment onboarding requests.

Skills

Power BI

Microsoft 365

Stakeholder management

Project coordination

Meeting logistics

Documentation

Tools

ADO

SharePoint

PowerApps

Signavio

qTest

SAP

Azure DevOps

Job description

Evolution Singapore is seeking a highly organized Project Coordinator to support day-to-day project administration across regional teams. You will handle workshop logistics, travel, onboarding, access requests and system coordination while maintaining accurate trackers and documentation.

The role requires proactive communication across global stakeholders and vendors, with strong knowledge of Microsoft 365 tools and ADO/Power BI. A fast-paced transformation environment is ideal.