Project Coordinator & Admin Specialist

Turner & Townsend; Singapore; On-site; SGD 67,000 - 100,000; Full time

Benefits offered by this job

Equal opportunity employer

Flexible working environment

Job summary

Turner & Townsend Singapore is seeking a meticulous Project Administrator/Coordinator to support delivery of client projects. You will liaise with clients, internal teams and vendors to ensure projects run on time, within scope and with high quality.

The role requires strong admin, communication and stakeholder-management skills in a fast-paced environment. The ideal candidate holds a Diploma/Degree in a related field and 3–5 years’ experience in procurement, contract administration or project

Qualifications

• Diploma or Degree in Business Administration, Procurement, Quantity Surveying, Project Management, Construction Management, or a related discipline.
• Minimum 3-5 years of experience in procurement, contract administration, project coordination, or construction/fit-out project administration.
• Experience with purchase orders, invoicing, project costing and vendor payments.
• Familiarity with procurement, contract management and document management systems.

Responsibilities

• Support Project Managers in planning, execution, monitoring, and closure of client projects.
• Coordinate project activities, timelines, milestones and deliverables.
• Maintain project documentation, trackers, action logs, risk registers and status reports.
• Schedule and coordinate client meetings, project reviews, and internal discussions.
• Prepare meeting agendas, capture minutes, and follow up on action items.
• Serve as a key point of contact for clients regarding project-related matters.
• Coordinate communications between clients and internal teams.
• Track client requests and ensure timely follow-up and resolution.
• Support client onboarding and project kick-off activities.
• Work closely with sales, operations, finance, vendors and project teams to ensure smooth project execution.
• Monitor project progress and proactively elevate risks, delays or issues.
• Ensure stakeholders are updated on project status and key milestones.
• Prepare project status updates and management reports.
• Maintain accurate records of project budgets, invoices and project-related documentation.
• Support project audits and compliance requirements.
• Generate regular project performance and utilization reports.
• Identify opportunities to improve project coordination processes and workflows.
• Support implementation of project management best practices and standards.
• Contribute to continuous improvement initiatives within the PMO.

Skills

Procurement

Contract management

Project coordination

Documentation

Stakeholder management

Excel

MS Office

Education

Diploma or Degree in Business Administration, Procurement, Quantity Surveying, Project Management, Construction Management, or related

Tools

MS Office

Job description

Turner & Townsend Singapore is seeking a meticulous Project Administrator/Coordinator to support delivery of client projects. You will liaise with clients, internal teams and vendors to ensure projects run on time, within scope and with high quality.

The role requires strong admin, communication and stakeholder-management skills in a fast-paced environment. The ideal candidate holds a Diploma/Degree in a related field and 3–5 years’ experience in procurement, contract administration or project