Project Coordinator & Admin - Drive On-Time Delivery

MASE E&C PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

MASE E&C PTE. LTD. is seeking a Project Coordinator cum Admin to support project planning, execution, and office operations in Singapore.

You will coordinate between internal teams, clients, and vendors, and manage day-to-day administrative tasks to keep projects on track. The role reports to the Project Manager and requires strong organization, communication, and proficiency in MS Office. Experience in construction/marine/OG industries is a plus, and you will work on-site in a fast-paced

Qualifications

• Proven experience in project coordination and/or administrative role.
• Minimum Diploma in Business Administration, Project Management, or related field.
• Proficient in MS Office (Word, Excel, PowerPoint) and document management.

Responsibilities

• Assist Project Manager in planning, tracking, and reporting project progress.
• Coordinate with clients, contractors, suppliers, and team members to ensure project timelines are met.
• Prepare project documentation including work schedules, meeting minutes, progress reports, and variation orders.
• Follow up on deliverables, work completion, and deadlines.
• Assist in sourcing materials and liaising with procurement for delivery schedules.
• Maintain proper filing of project documents (physical and digital).
• Handle office administrative tasks such as filing, scheduling meetings, and maintaining records.
• Manage office supplies, staff attendance records, and petty cash claims.
• Prepare and submit claims, invoices, and payments related to projects.
• Handle correspondence such as emails, letters, and phone inquiries.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Education

Diploma in Business Administration

Diploma in Project Management

Tools

MS Office

Document management

Job description

MASE E&C PTE. LTD. is seeking a Project Coordinator cum Admin to support project planning, execution, and office operations in Singapore.

You will coordinate between internal teams, clients, and vendors, and manage day-to-day administrative tasks to keep projects on track. The role reports to the Project Manager and requires strong organization, communication, and proficiency in MS Office. Experience in construction/marine/OG industries is a plus, and you will work on-site in a fast-paced