Strategic Project Admin & Coordination Lead

SAAMCO MAINTENANCE PTE. LTD.; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

SAAMCO MAINTENANCE PTE. LTD. is seeking a Project Coordinator / Project Admin in Singapore to support daily project activities, manage documents and communicate with clients, suppliers and site teams.

You will monitor schedules, assist with attendance and reporting, and help ensure on-time delivery of project tasks. The role requires a Diploma or equivalent and 1–3 years of relevant experience.

Qualifications

• Diploma or equivalent qualification.
• 1–3 years of experience in project coordination/administration.
• Proficient in Microsoft Excel, Word, Outlook and PowerPoint.

Responsibilities

• Coordinate daily project activities between management, PMs, site teams, workers, clients, suppliers and subcontractors.
• Prepare and maintain project documents, reports, correspondence, meeting minutes, schedules, quotations and purchase orders.
• Monitor project schedules, deadlines, work progress, manpower deployment, material deliveries and outstanding matters.
• Follow up with project and site teams to ensure tasks are completed on schedule.
• Arrange project meetings, site appointments, inspections and other project-related activities.
• Maintain document control and filing for contracts, drawings, submissions, approvals, invoices and records.
• Prepare and submit required project documents to clients, consultants, main contractors and authorities.
• Coordinate purchasing requirements, obtain quotations and follow up with suppliers on orders and deliveries.
• Assist with workers' attendance, timesheets, leave, training, passes and manpower documentation.
• Track project expenses, invoices, claims, variation orders and payments with Accounts.
• Prepare weekly and monthly project progress and administrative reports.

Skills

Communication

Organization

Documentation

Follow-up

Multitasking

Coordination

Education

Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

SAAMCO MAINTENANCE PTE. LTD. is seeking a Project Coordinator / Project Admin in Singapore to support daily project activities, manage documents and communicate with clients, suppliers and site teams.

You will monitor schedules, assist with attendance and reporting, and help ensure on-time delivery of project tasks. The role requires a Diploma or equivalent and 1–3 years of relevant experience.