Project Coordinator

OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD is seeking a Design Coordination professional to support our client, a Southeast Asian superapp, with project planning and daily team coordination. The role involves coordinating design events, meetings, and asset management within a fast-paced tech environment.

The position runs on a 12-month contract with a Monday–Friday schedule, 10:00 AM–7:00 PM, including a 1-hour lunch break.

Qualifications

• Meticulous, organized, and detail-oriented with a thorough approach to work.
• Comfortable with ambiguity, candid, and able to debate respectfully when needed.
• Ability to grasp complex issues quickly and focus on critical priorities.
• Able to provide structure and facilitate decision-making with limited direction.

Responsibilities

• Provide daily team support, enquiry assistance and procedures from hardware to software management (i.e. Figma) to maintenance of design assets.
• Plan and coordinate various design events, from minor design workshops to complex off-site events.
• Make arrangements for meetings, presentations, training, and events to be organized.
• Schedule appointments and manage calendars for the department.
• Assist with administrative aspects such as travel expense tracker, onboarding and vendor sourcing management.
• Assist the Design Producers in ensuring all aspects of project coordination and planning for on-time completion.
• Help ensure projects run on schedule, highlight blockers, manage communications and resolve conflicting priorities.

Skills

Meticulous

Organized

Detail-oriented

Ambiguity management

Decision-making facilitation

User-centered design

Figma

Tools

Figma

Job description

This is a 12-month contract role under Optimum Solutions.

This role supports our client, a leading Southeast Asian superapp that offers a wide range of services, including mobility, food delivery, and digital payments.

Work Schedule: Monday - Friday, 10:00 AM - 7:00 PM. (inclusive of a 1-hour lunch break)

Responsibilities:

• Provide daily team support, enquiry assistance and procedures, from hardware to software management (i.e. Figma) to the maintenance of design assets.
• Plan and coordinate various design events, from minor design workshops to complex off-site events.
• Make arrangements for meetings, presentations, training, and events to be organized.
• Schedule appointments and manage calendars for the department.
• Assist with the administrative aspects of the department, such as maintenance of the travel expense tracker, new-hire onboarding and vendor sourcing management.
• Assist the Design Producers in ensuring that all aspects of project coordination and planning are attended to for on-time completion.
• Help ensure projects are running smoothly on schedule, highlight any blockers and dependencies to avoid interruptions, manage timely project communication updates and resolve conflicting priorities.

Qualifications:

• Meticulous, organized, and detail-oriented, with a thorough approach to work.
• Comfortable with ambiguity, candid, and able to debate respectfully when needed.
• Ability to grasp complex issues quickly and focus on critical priorities.
• Able to provide structure and facilitate decision-making with limited direction, while understanding when to collaborate with the extended team.
• Have a can-do attitude, a deep appreciation for user-centered design, and a focus on solving user problems.
• Have at least 3 years of experience in coordination, project planning, or administration roles, preferably in a design-related or technology environment.