Project Coordinator / Project Manager (Event Industry)

CT AUDIO VISUAL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

CT AUDIO VISUAL SINGAPORE PTE. LTD. is seeking a capable Project Coordinator/Project Manager to join our team in Singapore.

You will coordinate and deliver a wide range of live events and technical projects across the APAC region, managing client relationships and on-site execution. Ideal candidates have a background in live events or AV production and are highly organized, technically inclined, and able to work independently or in a fast-paced team.

Qualifications

• Experience in live events, AVL, production, or project coordination/management.
• Solid knowledge of AVL systems and on-site integration.
• Proficient with Microsoft Word, Excel, and PowerPoint.
• CAD experience (Vectorworks/AutoCAD/SketchUp) is advantageous.
• Strong communication and organisational skills.
• Willingness to travel across APAC and work extended hours.

Responsibilities

• Coordinate events from initial brief through to on-site execution and close-out.
• Act as main client contact throughout the project lifecycle.
• Attend client meetings, site recces, and technical planning sessions.
• Support or lead project budgeting, quotations, and cost monitoring.
• Coordinate freelance crew and technical show operators for events.
• Manage logistics: crew scheduling, transport, and on-site substitutions.
• Supervise on-site setup and teardown for smooth execution.

Skills

Live events coordination

AVL systems knowledge

Project coordination/management

Client relationship management

MS Office proficiency

Communication & teamwork

Travel across APAC

Tools

Vectorworks

AutoCAD

SketchUp

Job description

Position Overview

We are seeking a capable and motivated Project Coordinator / Project Manager to join our team at CT Singapore. The ideal candidate should have a background in live events, audiovisual (AV) production, or technical project management. This position offers growth opportunities based on experience and future performance.

You will be responsible for coordinating and delivering a wide range of live events and technical projects across the Asia-Pacific region. This includes managing client relationships, overseeing technical and operational aspects, ensuring compliance and documentation, and leading/supporting on-site execution. The ideal candidate is resourceful, highly organized, technically inclined, and comfortable working both independently and as part of a fast-paced team. And deliver successful event.

Key Responsibilities

Project & Client Management

• Coordinate and deliver events from initial brief through to on-site execution and project close-out

• Act as the main point of contact for clients throughout the project lifecycle

• Attend client meetings, site recces, and technical planning sessions

• Support or lead project budgeting, quotations, and cost monitoring

• Maintain strong client relationships to foster repeat business

Technical & Operational Planning

• Recommend and prepare technical solutions and Audio,Visual & Lighting equipment lists

• Produce technical layouts and drawings using CAD/Vectorworks (advantageous)

• Coordinate freelance crew and technical show operators for events

• Manage logistics: crew scheduling, transport arrangements, and on-site substitutions

• Supervise on-site setup and teardown, ensuring smooth event execution

Documentation & Compliance

• Generate project paperwork: crew booking sheets, warehouse job files, risk assessments, method statements, and schedules

• Submit required certificates, permits, and supporting documents pre- and post-event

• Ensure compliance with health and safety procedures onsite and in-office

Team Collaboration & Support

• Liaise with internal teams, venues, vendors, and third-party contractors

• Interface with Admin and Project Assistants for vendor sourcing and paperwork coordination

• Support warehouse and equipment maintenance where necessary

Other Duties

• Travel across the region as required for project support

• Be available after hours and on weekends during active project periods

• Undertake any additional tasks assigned by the Project Director

Qualifications & Skills

• Experience in live events, AVL, production, or project coordination/management

• Solid foundational knowledge of AVL systems (audio, video, lighting) and how they integrate on-site is a strong plus.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

• Working knowledge of CAD software (Vectorworks, AutoCAD, Sketch-Up) is a strong advantage

• Strong communication and interpersonal skills

• Highly organized with attention to detail and deadlines

• Ability to lead when necessary, and support when required

• Willingness to work extended hours and travel across APAC

Desirable Traits

Strong problem-solving skills and ability to stay calm under pressure

Excellent time management and ability to prioritize multiple tasks effectively