Project Coordinator

BENCO MARITIME PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

BENCO MARITIME PTE. LTD.

seeks a detail‑oriented Project Scheduler & Planner to develop and maintain detailed schedules using MS Project or Primavera, coordinate with Project Manager, engineers and site supervisors, and monitor daily site progress against milestones. This role also covers documentation submission, site coordination, procurement and materials tracking, regulatory and safety compliance, cost and progress tracking, and administrative support, driving projects to meet customer

Qualifications

• Scheduling experience with MS Project or Primavera
• Coordination with project teams including PMs, engineers and site supervisors
• Attention to site progress and deviation reporting

Responsibilities

• Develop and maintain detailed project schedules
• Coordinate with PMs, engineers and site supervisors to align site activities with milestones
• Prepare and submit required documentation such as method statements, risk assessments and work permits
• Maintain records for audits (LTA, BCA, MOM)
• Handle submission of shop drawings and as-built drawings
• Liaise with contractors, subcontractors, consultants and clients for smooth workflow
• Attend site coordination and safety meetings
• Coordinate delivery and installation works on-site
• Monitor progress and assist in cost tracking and claims

Job description

1. Project Scheduling & Planning

• Assist in the development and maintenance of detailed project schedules (using MS Project, Primavera, etc.).
• Coordinate with Project Manager, engineers, and site supervisors to align site activities with project milestones.
• Monitor daily site progress and flag any deviations from the plan.

2. Documentation & Submission

• Prepare, compile, and submit required documentation such as:
  Method Statements
  Risk Assessments
  Work Permits
  Material Approval Submissions
• Maintain proper records for LTA, BCA, MOM, or relevant authority audits.
• Handle submission of shop drawings and as-built drawings.

3. Site Coordination

• Liaise with main contractors, subcontractors, consultants, and clients to ensure smooth workflow.
• Attend site coordination and safety meetings.
• Coordinate delivery and installation works on-site.

4. Procurement & Material Management

• Prepare material requisitions, track delivery schedules, and ensure materials comply with approved specifications.
• Coordinate with suppliers for timely delivery and resolve any issues related to materials.

5. Regulatory & Safety Compliance

• Ensure compliance with local regulations (e.g., MOM, BCA, SCDF).
• Assist in implementing Workplace Safety & Health (WSH) procedures.
• Prepare safety documents like Safe Work Procedures (SWP) and Job Safety Analyses (JSA).

6. Cost & Progress Tracking

• Monitor work progress against schedule and report to management.
• Assist in preparing claims, variation orders, and cost control documents.
• Work with Quantity Surveyors on progress claims and sub-contract payments.

7. Administrative Support

• Provide admin support for project-related documentation.
• Prepare meeting minutes, daily reports, and progress photos.
• Maintain records of inspections, test reports, and quality control documentation.Lead cross functional efforts and attend technical meetings with customers to meet customer design requirements.
• Manage and Report project progress and continually assess & adjust resource requirements to meet customer timelines.
• Drive new product development from initial prototyping to mass production.
• Sourcing new components and equipment to support new products & responsible for cost evaluations of new product and tooling.
• Coordinate/oversee progress of product development Cross-functional activities.
• Responsible for project FAI and project documentation (such as Customer-approvals, Drawings, Specifications, Production SOP, Work-Instructions etc.)
• Work with QA/QC to analyse and handle any quality issue.
• Any other duties/projects assigned from time to time.