Project Coordinator

Benco Maritime Pte Ltd; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Benco Maritime Pte Ltd in Singapore is seeking a proactive Project Scheduling & Planning professional to develop detailed schedules, coordinate with engineers and site supervisors, and monitor daily progress to keep milestones on track.

The role covers documentation, site coordination, procurement, regulatory compliance, cost tracking, and admin support, with exposure to MS Project, Primavera, and cross-functional meetings to meet customer timelines.

Qualifications

• Experience in project scheduling using MS Project or Primavera.
• Coordinate with Project Manager, engineers, and site supervisors to align activities with milestones.
• Strong documentation and record-keeping skills.
• Willingness to support cross-functional teams.

Responsibilities

• Assist in the development and maintenance of detailed project schedules (MS Project, Primavera).
• Coordinate with Project Manager, engineers, and site supervisors to align site activities with project milestones.
• Monitor daily site progress and flag deviations from the plan.
• Prepare, compile, and submit required documentation such as Method Statements, Risk Assessments, Work Permits, Material Approval Submissions.
• Maintain proper records for audits by authorities (LTA, BCA, MOM, or relevant authority audits).
• Handle submission of shop drawings and as-built drawings.
• Liaise with main contractors, subcontractors, consultants, and clients to ensure smooth workflow.
• Attend site coordination and safety meetings.
• Coordinate delivery and installation works on-site.
• Prepare material requisitions, track delivery schedules, and ensure materials comply with approved specifications.
• Coordinate with suppliers for timely delivery and resolve any issues related to materials.
• Ensure compliance with local regulations (e.g., MOM, BCA, SCDF).
• Assist in implementing Workplace Safety & Health (WSH) procedures.
• Prepare safety documents like Safe Work Procedures (SWP) and Job Safety Analyses (JSA).
• Monitor work progress against schedule and report to management.
• Assist in preparing claims, variation orders, and cost control documents.
• Work with Quantity Surveyors on progress claims and sub-contract payments.
• Provide admin support for project-related documentation.
• Prepare meeting minutes, daily reports, and progress photos.
• Maintain records of inspections, test reports, and quality control documentation.

Job description

1. Project Scheduling & Planning

• Assist in the development and maintenance of detailed project schedules (using MS Project, Primavera, etc.).
• Coordinate with Project Manager, engineers, and site supervisors to align site activities with project milestones.
• Monitor daily site progress and flag any deviations from the plan.

2. Documentation & Submission

• Prepare, compile, and submit required documentation such as:
  Method Statements
  Risk Assessments
  Work Permits
  Material Approval Submissions
• Maintain proper records for LTA, BCA, MOM, or relevant authority audits.
• Handle submission of shop drawings and as-built drawings.

3. Site Coordination

• Liaise with main contractors, subcontractors, consultants, and clients to ensure smooth workflow.
• Attend site coordination and safety meetings.
• Coordinate delivery and installation works on-site.

4. Procurement & Material Management

• Prepare material requisitions, track delivery schedules, and ensure materials comply with approved specifications.
• Coordinate with suppliers for timely delivery and resolve any issues related to materials.

5. Regulatory & Safety Compliance

• Ensure compliance with local regulations (e.g., MOM, BCA, SCDF).
• Assist in implementing Workplace Safety & Health (WSH) procedures.
• Prepare safety documents like Safe Work Procedures (SWP) and Job Safety Analyses (JSA).

6. Cost & Progress Tracking

• Monitor work progress against schedule and report to management.
• Assist in preparing claims, variation orders, and cost control documents.
• Work with Quantity Surveyors on progress claims and sub-contract payments.

7. Administrative Support

• Provide admin support for project-related documentation.
• Prepare meeting minutes, daily reports, and progress photos.
• Maintain records of inspections, test reports, and quality control documentation.Lead cross functional efforts and attend technical meetings with customers to meet customer design requirements.
• Manage and Report project progress and continually assess & adjust resource requirements to meet customer timelines.
• Drive new product development from initial prototyping to mass production.
• Sourcing new components and equipment to support new products & responsible for cost evaluations of new product and tooling.
• Coordinate/oversee progress of product development Cross-functional activities.
• Responsible for project FAI and project documentation (such as Customer-approvals, Drawings, Specifications, Production SOP, Work-Instructions etc.)
• Work with QA/QC to analyse and handle any quality issue.
• Any other duties/projects assigned from time to time.