Project Coordinator

PLANT WERX PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

PLANT WERX PTE LTD in Singapore is seeking a capable Project Coordinator to provide coordination and administrative support to operations and project teams, ensuring work is organized, information is up to date, and project activities progress according to agreed schedules.

Plant Werx delivers PLC, HMI, SCADA and automation integration projects for customers in industries such as food and beverage, oil and gas, pharmaceuticals and facilities.

Qualifications

• Diploma or equivalent qualification in operations, engineering administration or a related field.
• Experience in project coordination, operations support or administrative coordination is an advantage.
• Strong organisation and follow-up skills, with the ability to manage several activities and deadlines.
• Clear written and verbal communication skills.
• Comfortable using Project Management Software, Microsoft Office, especially Excel, Word and Outlook.
• Careful with records and document control; able to handle changing priorities.
• Willing to coordinate with project teams and attend site-related activities when required.

Responsibilities

• Support project managers and engineers with project planning, schedules, action lists and progress tracking.
• Coordinate meetings, prepare agendas and minutes, follow up on actions, and keep relevant stakeholders informed.
• Maintain project records, including correspondence, submissions, drawings, schedules, site records and handover documents.
• Assist with preparing and compiling quotations, proposals, reports, presentations and other project documentation.
• Coordinate project requirements with customers, suppliers, subcontractors and internal teams.
• Track delivery dates for equipment, materials and services; follow up on outstanding orders and flag delays.
• Arrange site access, work schedules, manpower deployment, equipment and other logistics for project and service activities.
• Support operations by maintaining trackers for ongoing projects, service requests, resources, deadlines and deliverables.
• Assist with onboarding and site documentation requirements for employees, subcontractors and visitors, where required.
• Monitor outstanding items, potential delays and coordination issues, and escalate them promptly to the project lead or manager.
• Support testing, commissioning, training and project handover arrangements, including the collation of records and manuals.
• Perform general coordination and administrative duties related to operations and projects.

Skills

Project coordination

Organisational skills

Communication skills

Attention to detail

Multitasking

Team collaboration

Education

Diploma or equivalent in operations or engineering administration

Tools

Excel

Word

Outlook

Project Management Software

Job description

Role Purpose

Provide coordination and administrative support to Plant Werx’s operations and project teams, helping ensure work is organised, information is up to date, and project activities progress according to agreed schedules. Plant Werx delivers PLC, HMI, SCADA and automation integration projects for customers in industries such as food and beverage, oil and gas, pharmaceuticals and facilities.

Key Responsibilities

• Support project managers and engineers with project planning, schedules, action lists and progress tracking.

• Coordinate meetings, prepare agendas and minutes, follow up on actions, and keep relevant stakeholders informed.

• Maintain project records, including correspondence, submissions, drawings, schedules, site records and handover documents.

• Assist with preparing and compiling quotations, proposals, reports, presentations and other project documentation.

• Coordinate project requirements with customers, suppliers, subcontractors and internal teams.

• Track delivery dates for equipment, materials and services; follow up on outstanding orders and flag delays.

• Arrange site access, work schedules, manpower deployment, equipment and other logistics for project and service activities.

• Support operations by maintaining trackers for ongoing projects, service requests, resources, deadlines and deliverables.

• Assist with onboarding and site documentation requirements for employees, subcontractors and visitors, where required.

• Monitor outstanding items, potential delays and coordination issues, and **escalate** them promptly to the project lead or manager.

• Support testing, commissioning, training and project handover arrangements, including the collation of records and manuals.

• Perform general coordination and administrative duties related to operations and projects.

Working Relationships

Work closely with project managers, engineers, technicians, customers, suppliers and subcontractors. The role supports technical teams with coordination and documentation; technical decisions and engineering approvals remain with the assigned technical personnel.

Requirements

• Diploma or equivalent qualification in operations, engineering administration or a related field

• Experience in project coordination, operations support or administrative coordination is an advantage

• Strong organisation and follow-up skills, with the ability to manage several activities and deadlines

• Clear written and verbal communication skills

• Comfortable using Project Management Software, Microsoft Office, especially Excel, Word and Outlook

• Careful with records and document control; able to handle changing priorities

• Willing to coordinate with project teams and attend site-related activities when required