Project and Sales Coordinator

Calaba Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction firm based in Singapore seeks a skilled administrator to manage projects using Netsuite, communicate with stakeholders, and provide support to the sales team. The successful candidate will possess at least an ‘N’ Level qualification and have good communication skills, especially in English and Mandarin, to engage with clients. Experience in the construction industry is a plus for this role.

Qualifications

• Min 1 year of relevant experience in admin work.
• High personal and professional ethics at work.
• Ability to work without supervision.
• Ability to plan, organize, and prioritize work.
• A team player, flexible and adaptable to changing conditions.

Responsibilities

• Manage and create projects through Netsuite.
• Communicate with stakeholders to determine project requirements.
• Prepare customer quotations and issue delivery orders.
• Issue transfer orders to Logistics.
• Prepare customer quotations and issue Delivery Orders.
• Provide administration support to the sales team.

Skills

Communication skills

Microsoft Office (Excel, Words, Power Point)

Teamwork

Decision making and problem solving

Flexibility and adaptability

Follow up skill

Education

Minimum ‘N’ Level or equivalent

Tools

Netsuite

Accpac

Job description

Responsibilities

Manage and create project through designated project management software (Netsuite).

Communicate with key stakeholders to determine project requirements and objectives.

Maintain Netsuite projects and ensure all costings are assigned correctly.

Issue transfer order to Logistics.

Project sites manpower costings allocation.

Develop and update department work manual.

Any other ad-hoc duties by Operations Director.

Prepare customer quotation, issue Delivery Order (DO) and post customer invoice.

Handle customer's inquiries through telephone and email.

Prepare work order and purchase requisition form for sales department.

Provide administration support to the sales team.

Liaise with accounts department for customer billing matters.

Develop and update department work manual.

Any other ad-hoc duties by Sales Manager.

Job Qualifications:

Minimum ‘N’ Level or equivalent.

Experience Required:

Min 1 years’ relevant in admin work.

High personal, professional ethics at work.

Ability to make decisions and solve problems.

Ability to plan, organize and prioritize work.

A team player, flexible and be readily adaptable to changing conditions and demands.

Experience in construction industry will be an added advantage.

Able to work without supervision, equipped with strong customer service mind set.

Competencies and Skills Required

Communication skills – Listening, Speaking, and writing in both English and Mandarin to effectively communicate with Mandarin-speaking clients.

Ability to accept and learn from criticism.

Self-confidence.

Persistency calling skill.

Follow up skill.

Teamwork.

Microsoft Office (Excel, Words, Power Point).

Knowledge in Accpac will be an advantage.