Project Administrator & Coordination Specialist

HON SHENG ELECTRICAL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

HON SHENG ELECTRICAL ENGINEERING PTE. LTD. is seeking a Project Administrator to provide essential administrative and coordination support to project teams in Singapore.

The role focuses on ensuring smooth documentation flow, resource coordination, and adherence to company procedures to maintain project schedules and effective communication. You will handle documentation, meetings, scheduling, and correspond with internal teams and external partners.

Qualifications

• Proven ability to support project documentation and coordination.
• Bachelor's or diploma in a related field with 1–3 years of experience.
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Coordinate daily project activities with Project Managers to ensure timely tasks.
• Prepare and maintain project documentation, minutes, and correspondence.
• Monitor project schedules, milestones and deliverables.
• Assist in procurement by submitting purchase requests and coordinating with stakeholders.
• Manage document control to maintain compliance and accessibility.
• Ensure adherence to company policies during project execution.
• Follow up with subcontractors, vendors, and team members for timely deliveries.
• Support invoicing by gathering required docs and liaising with Finance.

Job description

HON SHENG ELECTRICAL ENGINEERING PTE. LTD. is seeking a Project Administrator to provide essential administrative and coordination support to project teams in Singapore.

The role focuses on ensuring smooth documentation flow, resource coordination, and adherence to company procedures to maintain project schedules and effective communication. You will handle documentation, meetings, scheduling, and correspond with internal teams and external partners.