Project Administrator ( 5 day - Kallang ) 9am -6pm . WFH days.

Nexus Management Services; Singapore; Remote; SGD 26,000 - 33,000; Full time

Job summary

Nexus Management Services is hiring an Admin Assistant to support solar panel and air-con installation projects in Singapore. You will coordinate scheduling, site access and deliveries, while handling essential permits and compliance tasks and maintaining client records.

The role also involves procurement of equipment, invoicing, order tracking and assisting management with reporting and administrative duties in a dynamic field crew environment.

Qualifications

• GCE O Level is required.
• Proficient in Excel (VLOOKUP, Pivot Tables, formulas) and data linkage.
• MS PowerPoint graph/slides for management reports.
• Independent and proactive attitude; provide operations support as needed.

Responsibilities

• Project Scheduling: Dispatch technicians, arrange site access and coordinate routes.
• Permits & Compliance: Submit EMA grid applications, LEI sign-offs, WAH/Hot Work permits, BCA documents.

Skills

Excel

VLOOKUP

Pivot tables

Formulas

PowerPoint

Independent

Proactive attitude

Operations support

Education

GCE O Level

Tools

MS Office

Job description

Admin Assistant - solar panel / air con installation

( 5 day week/ 44 hours work week – Kallang )

Roles and Responsibilities

Project Scheduling: Dispatch technicians, arrange site access with building management/clients, and coordinate delivery routes.

Permits & Compliance: Submit regulatory paperwork (EMA grid applications, LEI sign-offs, WAH/Hot Work permits, BCA documents).

Procurement: Issue Purchase Orders (POs) for solar panels, inverters, aircon units, and electrical consumables; track stock.

Billing & Admin: Prepare progressive invoices, process delivery orders, track technician claims, and maintain client records.

Qualification Requirements

• GCE O Level
• competent and familiar with excel tools and functions such as vlookup, pivot tables, formulas and linkages of data points
• competent in MS Powerpoint graph/slides preparation for management reporting
• independent, proactive and positive attitude
• to provide operations support on need basis when needed

Salary $2300 to $3000 per month,