Project Administrator

KAH SING DEVELOPMENT ENGINEERING PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

KAH SING DEVELOPMENT ENGINEERING PTE LTD is seeking a Project Administrator to support our construction projects. You will assist project managers and site teams with documentation, scheduling, coordination, and reporting to help keep projects running smoothly.

This role requires strong organizational skills, attention to detail, and proficiency in MS Office. You will maintain project files, coordinate meetings, track progress, and help ensure compliance and timely delivery.

Qualifications

• Previous experience in project administration for construction is an advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Good communication and coordination skills.
• Able to manage multiple tasks and meet deadlines.
• Familiarity with construction documents and project workflows is an advantage.

Responsibilities

• Provide administrative support to project managers, engineers, and site teams.
• Maintain project files, drawings, contracts, permits, and correspondence.
• Update project schedules, trackers, progress reports, and action logs.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Assist with site access arrangements and coordinate communication with subcontractors, suppliers, and clients.
• Track purchase orders, delivery records, invoices, expenses, and other project documents.
• Help prepare and submit construction documents, including requests for information and progress claims.
• Maintain safety, quality, and compliance records as required.
• Support document control by distributing current drawings and recording revisions.
• Monitor deadlines and flag delays, missing information, or issues to the project team.
• Perform general administrative duties as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Multitasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are seeking an organized and detail-oriented Project Administrator to support our construction projects. You will assist project managers and site teams with documentation, scheduling, coordination, and reporting to help keep projects running smoothly.

Responsibilities

• Provide administrative support to project managers, engineers, and site teams.




• Maintain project files, drawings, contracts, permits, and correspondence.




• Update project schedules, trackers, progress reports, and action logs.




• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.




• Assist with site access arrangements and coordinate communication with subcontractors, suppliers, and clients.




• Track purchase orders, delivery records, invoices, expenses, and other project documents.




• Help prepare and submit construction documents, including requests for information and progress claims.




• Maintain safety, quality, and compliance records as required.




• Support document control by distributing current drawings and recording revisions.




• Monitor deadlines and flag delays, missing information, or issues to the project team.




• Perform general administrative duties as needed.

Requirements

• Previous experience in project administration, construction administration, or a similar role is an advantage.




• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.




• Strong organizational skills and attention to detail.




• Good communication and coordination skills.




• Able to manage multiple tasks and meet deadlines.




• Familiarity with construction documents and project workflows is an advantage.

Work arrangement

• Full-time, part-time, or flexible work arrangements are available.