Project Administrative Executive

EM Services Pte Ltd; Singapore; Vor Ort; SGD 67.000 - 100.000; Vollzeit

Zusammenfassung

EM Services Pte Ltd is seeking a seasoned Quantity Surveyor to manage cost control, contract administration, and project financials for lift and elevator projects in Singapore. You will prepare budgets, BOQs, monitor costs, handle variations, payments, and final accounts, while ensuring compliance with local regulations and client requirements.

Strong negotiation skills and coordination are essential. The role requires collaboration with project teams, procurement, and clients to ensure timely,

Qualifikationen

• Diploma/Degree in Quantity Surveying, Construction Management, Engineering, or equivalent.
• Minimum 3–5 years of relevant experience in construction (lift/elevator projects preferred).

Aufgaben

• Prepare cost estimates and project budgets for lift supply and installation.
• Develop and manage Bills of Quantities (BOQ).
• Familiar with the tendering process from preparation to award of subcontractor / supplier.
• Prepare and submit monthly progress claims to clients.
• Evaluate subcontractor claims and certify payments.
• Manage Variation Orders (VOs).
• Monitor project costs and prepare Cost reports and Cash flow forecasts.
• Prepare and finalize final accounts.
• Ensure compliance with contract terms, specifications, and regulations.
• Support Extension of Time (EOT) and cost claims.
• Work with project team on risk identification and mitigation.
• Handle subcontractor performance, disputes, and negotiations.
• Ensure proper contract close-out and finalization.
• Maintain proper document control system such as contracts, drawings, submissions, and correspondences.
• Prepare meeting minutes and track action items.
• Maintain organized filing system and project records.
• Ad-hoc duties as assigned.

Kenntnisse

Cost control

Contract administration

Negotiation

Documentation

Budgeting

Coordination

Ausbildung

Quantity Surveying degree

Tools

Microsoft Excel

Contract documentation tools

Reporting tools

Jobbeschreibung

Responsibilities

• Prepare cost estimates and project budgets for lift supply and installation.
• Develop and manage Bills of Quantities (BOQ).
• Familiar with the tendering process from preparation to award of subcontractor / supplier.
• Prepare and submit monthly progress claims to clients.
• Evaluate subcontractor claims and certify payments.
• Manage Variation Orders (VOs).
• Monitor project costs and prepare Cost reports and Cash flow forecasts.
• Prepare and finalize final accounts.
• Ensure compliance with contract terms, specifications, and regulations.
• Support Extension of Time (EOT) and cost claims.
• Work with project team on risk identification and mitigation.
• Handle subcontractor performance, disputes, and negotiations.
• Ensure proper contract close-out and finalization.
• Maintain proper document control system such as contracts, drawings, submissions, and correspondences.
• Prepare meeting minutes and track action items.
• Maintain organized filing system and project records.
• Ad-hoc duties as assigned.

Requirements

• Diploma/Degree in Quantity Surveying, Construction Management, Engineering, or equivalent.
• Minimum 3–5 years of relevant experience in construction (lift/elevator projects preferred).

Strong knowledge of:

• Cost control and contract administration.
• Construction processes

Proficient in:

• Microsoft Excel, Contract documentation and reporting tools.
• Good communication, coordination, and negotiation skills.
• Able to manage multiple functions (cost, contracts, admin) effectively.
• Experience with lift suppliers or vertical transportation projects.
• Familiarity with contracts such as FIDIC / SIA / PSSCOC (Singapore context).
• Knowledge of authority requirements (BCA, MOM, SCDF, Lift regulations).
• Strong documentation and organizational skills.
• Detail-oriented (documentation & cost control).