Project Administration & Coordination Lead

Arup; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

13th month bonus

Birthday leave

Paid parental leave

Purchase additional leave

Professional association subscription

Mobility opportunities

Travel insurance

Marriage leave

Examination leave

Family care leave

Bike loans

Job summary

Arup Singapore is seeking a Project Administrator to support project delivery by coordinating activities, managing documents and liaising with teams and stakeholders. You will assist with timesheets, invoicing, travel arrangements and onboarding.

Candidates should have strong IT skills (Outlook, Word, Excel, PowerPoint and Teams), attention to detail, and the ability to work in a fast-paced environment.

Qualifications

• Experience in a consulting, engineering, built environment or similarly complex professional services organisation.
• Advanced proficiency in Outlook and Word, with intermediate skills in Excel, PowerPoint and Teams, complemented by strong attention to detail, document formatting, proofreading and quality assurance.
• Foundational understanding of HSE practices, with the ability to identify risks, non-compliance issues or specific requirements and take appropriate action in accordance with established processes and procedures.
• Good understanding of processes, guidelines and work instructions, with the ability to apply them effectively.
• Planning, prioritisation and delivery focus: Ability to organise competing tasks, meet deadlines, follow processes, seek the right approvals and deliver accurate outcomes in a fast-paced, matrix environment.
• A growth mindset, openness to new technology and ways of working, willingness to seek and apply feedback, and the ability to adapt positively to changing business needs.

Responsibilities

• Provide administrative support for project delivery by coordinating project activities and managing documentation.
• Support travel arrangements and onboarding processes in line with policy and client requirements.
• Assist with timesheets, project expenses, invoicing and information management workflows.
• Format and compile project documents, maintain filing structures and ensure quality control.
• Support meetings and workshops logistics and respond to team inquiries.

Skills

Outlook

Word

Excel

PowerPoint

Teams

Attention to detail

Document formatting

Quality assurance

HSE practices

Stakeholder management

Planning

Prioritisation

Tools

Travel management systems

Job description

Arup Singapore is seeking a Project Administrator to support project delivery by coordinating activities, managing documents and liaising with teams and stakeholders. You will assist with timesheets, invoicing, travel arrangements and onboarding.

Candidates should have strong IT skills (Outlook, Word, Excel, PowerPoint and Teams), attention to detail, and the ability to work in a fast-paced environment.