Project & Admin Executive

CITADEL SEARCH PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Citadel Search Pte. Ltd. is seeking an admin executive to provide comprehensive administrative support for the smooth management of business operations.

The ideal candidate remains highly organised and meticulous, able to handle confidential information with discretion. You will coordinate governance processes, arrange travel, maintain documents and track milestones for development projects, while assisting with routine tasks and ad-hoc duties as needed.

Qualifications

• Minimum 5 years of admin/secretarial experience.
• Ability to maintain an executive presence and confidentiality.
• Strong organisational and time management skills.
• Experience in investment, legal, or multinational environments preferred.

Responsibilities

• Facilitate governance workflows and track governance documents and project agreements.
• Organise travel arrangements including hotel, flights, tickets, and car rental.
• Maintain and update project milestones and reports.
• Track key milestones for development projects.
• Assist with printing, scanning, and daily tasks as requested.
• Undertake ad-hoc duties as assigned.

Skills

Executive presence

Organisational skills

Time management

Interpersonal skills

Confidentiality

Job description

We are looking for an admin executive to provide comprehensive administrative support to ensure the smooth and efficient management of business operations. The role requires the candidate to be highly organised and meticulous.

Responsibilities:

• Facilitate and streamline Corporate Management and Governance workflows, including the execution and tracking of governance documents and project agreements
• Organise travel arrangements such as booking of hotel, flight, tickets, and car rental
• Maintain and update documentations, including project milestones and reports
• Tracking key milestones for the organisation’s development projects
• Help with printing, scanning, and other daily tasks as requested
• Undertake any other ad-hoc duties as assigned

Job Requirements:

• Minimum 5 years of experience in an admin / secretarial role
• Ability to maintain an executive presence and protect confidentiality
• Strong organisational and time management skills
• Good interpersonal skills and pleasant personality
• Experience in an investment, legal, or MNC environment is highly preferred