Project Admin & Documentation Coordinator

HONG JUN CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

HONG JUN CONSTRUCTION PTE. LTD. is seeking a proactive Receptionist/Administrative Assistant to handle incoming calls and visitors, manage mail and letters, and support project teams with documentation for delivery, RFQ, and tender submission.

You will coordinate with main and sub-contractors on project admin, prepare lists (RA, MOS, name, catalogue, material) for submissions, liaise with suppliers on quotations, POs and invoices, and perform ad hoc tasks to keep project records up to date.

Qualifications

• Experience in receptionist/administrative work preferred.
• Attention to detail and accuracy in documentation.
• Strong communication and coordination with internal teams and external suppliers.

Responsibilities

• Receptionist work scope such as handle incoming calls & walk-in “Visitors” & letters
• Coordinate with main contractor and sub-contractor for project related administrative work
• Prepare RA, MOS, Name list, catalogue, material list for submission
• Work closely with Project Team to deliver documentation required for project delivery, RFQ and tender submission
• Liaise with supplier in term of Quotation, PO, DO and Invoice
• Prepare quotation for customer
• Manage and follow up administrative work
• Update and upkeep project detail (ongoing and completed project) for recording purposes
• Perform other ad-hoc assignments by superior

Skills

Reception

Documentation

Communication

Tools

MS Office

Job description

HONG JUN CONSTRUCTION PTE. LTD. is seeking a proactive Receptionist/Administrative Assistant to handle incoming calls and visitors, manage mail and letters, and support project teams with documentation for delivery, RFQ, and tender submission.

You will coordinate with main and sub-contractors on project admin, prepare lists (RA, MOS, name, catalogue, material) for submissions, liaise with suppliers on quotations, POs and invoices, and perform ad hoc tasks to keep project records up to date.