Program RFQ Adminstrator

Frencken Group; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Frencken Mechatronics in Singapore seeks a proactive Operations Support role to manage RFQ and ECO packages, track stocks, and coordinate deliveries. The position supports GST documentation and finance submissions while providing essential administrative support to the Program Team.

You will engage with internal and external stakeholders to ensure timely responses and accurate records in a high-tech environment. Growth opportunities and a collaborative culture are highlighted.

Qualifications

• Proactive handling of RFQ and ECO packages and logs.
• Coordinate with internal and external stakeholders to resolve queries.
• Assist with delivery and stock coordination to meet client timelines.
• Support finance-related submissions and GST documentation.

Responsibilities

• Retrieve, organise, and manage RFQ and ECO packages.
• Monitor stock levels and coordinate delivery arrangements.
• Consolidate information for GST payments and tax invoices.
• Provide administrative support to the Program Team.

Skills

RFQ management

Stock coordination

Delivery coordination

GST documentation

Administrative support

Finance support

Job description

Who are we?

Frencken Mechatronics is involved in the development and assembly of industrial systems or the semiconductor industry, the healthcare market, and a wide range of analytical applications. The high-quality precision mechanical parts, machine assemblies, and vacuum systems are assembled in both clean room and non-clean room environments. As a service provider, Frencken Mechatronics also produces high-quality precision components and modules for leading clients in the high-tech industry.

RFQ and ECO Package Management

• Retrieve, organise, and manage RFQ packages in a timely and systematic manner.
• Retrieve, organise, and manage ECO packages to support programme requirements and implementation timelines.
• Maintain and update the RFQ/ECO log to ensure all records are accurate, complete, traceable, and up to date.
• Coordinate with internal and external stakeholders to obtain missing information and resolve operational queries related to RFQ and ECO processing.

Delivery and Stock Coordination

• Monitor daily stock availability and coordinate delivery arrangements to support customer, operational, and programme requirements.
• Follow up on delivery-related matters and provide timely updates to relevant parties where required.

Finance and Documentation Support

• Consolidate required information to support the processing of GST payments and tax invoices.
• Ensure supporting information and documentation are compiled accurately for finance-related submissions.

Administrative and Operational Support

• Provide administrative and operational support for miscellaneous tasks assigned by or related to the Program Team.
• Assist with follow-ups, coordination, and information consolidation to support day-to-day program activities.

What do we offer?

Frencken is characterized by an informal and collegial atmosphere where every individual is important. We ensure that you feel at home with us quickly. You will work in a fascinating, challenging high-tech company, within a team of colleagues who are just as passionate as you are. We reward that passion with a good salary, excellent employment conditions and plenty of opportunities for further development.

We look forward to meeting with you and explore your career path with Frencken.