Program Management Executive

ETLA Limited; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

Frencken Mechatronics in Singapore is seeking a detail-oriented professional to manage pricing, lead times, and quotation accuracy for a diverse range of projects in the high-tech industry. You will work closely with sales, engineering, and finance to ensure timely and precise commercial commitments.

This role involves maintaining SAP item masters, handling purchase orders via portals, and coordinating kick-off meetings.

Qualifications

• Experience with pricing and lead-time verification.
• Familiarity with SAP documentation and processes.
• Ability to coordinate quotes and project kickoff activities.
• Experience in managing customer orders and invoicing escalations.

Responsibilities

• Verify PIR part pricing and lead times and ensure quotation accuracy.
• Consolidate quotation information for new projects and ECOs.
• Coordinate project kick-off meetings with internal stakeholders.
• Maintain SAP-related item master and standard cost setup.
• Initiate and manage sales orders, pricing, and cost/margin checks.
• Acknowledge customer purchase orders through portals per quotes.
• Support First Article and NPI with engineering inputs and timelines.
• Communicate commit dates based on program updates.
• Follow up on order status with Operations and Order Management.
• Handle buy/sell transactions and coordinate with intercompany parties.
• Coordinate onsite repair and rework for rejected returns.

Skills

Pricing & quoting

SAP

Project coordination

Customer communication

Gantt charts

Tools

SAP

Job description

Who are we? Frencken Mechatronics is involved in the development and assembly of industrial systems or the semiconductor industry, the healthcare market, and a wide range of analytical applications. The high-quality precision mechanical parts, machine assemblies, and vacuum systems are assembled in both clean room and non-clean room environments. As a service provider, Frencken Mechatronics also produces high-quality precision components and modules for leading clients in the high-tech industry.

Roles and Responsibilities

• Verify PIR part pricing and lead times, including multiple MOQ price-break scenarios, to ensure quotation accuracy.
• Obtain and consolidate quotation information for newly awarded projects and engineering change order projects.
• Coordinate project kick-off meetings with internal stakeholders following project award and support preparation activities.
• Maintain SAP-related processes, including item master creation, order firming, standard cost setup, and selling price initiation.
• Initiate and manage sales order activities, including revision updates, commit dates, pricing, cost and margin validation, and order amendments arising from change management.
• Acknowledge and accept customer purchase orders through customer portals in line with quoted lead times and agreed quotation terms.
• Support First Article and New Product Introduction activities by using Gantt charts and engineering inputs to provide timely customer commitments.
• Communicate customer commit dates based on program management updates, including pull-in and push-out requests discussed during weekly OOR meetings.
• Follow up on finished goods status and coordinate with Operations and Order Management teams to ensure documentation and deliverables are completed.
• Manage POLTR and LLI requests, including tracking, coordination, and timely follow-up with relevant stakeholders.
• Support phase-in and phase-out implementation through effective purchase order management and customer coordination.
• Handle sellback and buyback parts transactions with customers and intercompany parties, ensuring accurate coordination and documentation.
• Follow up on escalated invoicing issues with customers on behalf of Finance and coordinate resolution with internal teams.
• Arrange onsite repair and rework activities for rejected returns, including coordination with customers and internal support teams.

What do we offer?

Frencken is characterized by an informal and collegial atmosphere where every individual is important. We ensure that you feel at home with us quickly. You will work in a fascinating, challenging high-tech company, within a team of colleagues who are just as passionate as you are. We reward that passion with a good salary, excellent employment conditions and plenty of opportunities for further development.