Production Assistant (6 months contract)

Octomate Staffing Pte. Ltd.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Octomate Staffing Pte. Ltd. is seeking a Production Admin to provide administrative and coordination support to the Production Department, ensuring efficient daily manufacturing operations.

You will handle production documentation, reporting, inventory coordination, data entry, and interdepartmental communication to keep workflows aligned and on schedule.

Qualifications

• Experience with production documentation and reporting processes.
• Proficient in Microsoft Office, especially Excel, Word and PowerPoint.
• Strong organizational and multitasking abilities.
• Effective communication and cross‑department coordination skills.

Responsibilities

• Prepare and maintain daily production reports, output records, and work order documentation.
• Coordinate production job tracking and support material issuance activities.
• Generate weekly and monthly production KPI reports.
• Prepare meeting minutes, presentation slides, and departmental reports.
• Liaise with Production, Warehouse, Planning, Purchasing, and Quality departments to ensure smooth daily operations.
• Perform data entry, maintain inventory-related records, and support documentation control.
• Handle ad-hoc administrative duties and assignments assigned by management.

Skills

Organizational skills

Communication skills

Multitasking

Interdepartmental coordination

Tools

Microsoft Office

Excel

PowerPoint

Word

Job description

About the role

The Production Admin provides administrative and coordination support to the Production Department to ensure efficient daily manufacturing operations. The role involves handling production documentation, reporting, inventory coordination, data entry, and interdepartmental communication.

Key responsibilities

• Prepare and maintain daily production reports, output records, and work order documentation
• Coordinate production job tracking and support material issuance activities
• Generate weekly and monthly production KPI reports
• Prepare meeting minutes, presentation slides, and departmental reports
• Liaise with Production, Warehouse, Planning, Purchasing, and Quality departments to ensure smooth daily operations
• Perform data entry, maintain inventory-related records, and support documentation control
• Handle ad-hoc administrative duties and assignments assigned by management

About you

• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint
• Knowledge of production documentation, inventory coordination, and reporting processes
• Good organizational skills with the ability to multitask and prioritize work effectively
• Good communication and interpersonal skills with the ability to coordinate across departments