Procurement Senior Executive

JPN INDUSTRIAL TRADING PTE LTD; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

JPN Industrial Trading Pte Ltd. is seeking a proactive Procurement Lead to oversee end-to-end purchasing for machinery spare parts and materials.

You will manage the procurement team, drive strategic sourcing, negotiate with suppliers, and coordinate purchase orders to ensure cost efficiency and timely delivery. The role requires strong leadership, experience in procurement, and the ability to work with local and overseas suppliers to meet project objectives.

Qualifications

• Experience in procurement, purchasing, or supply chain management, preferably with machinery spare parts or engineering materials.
• Leadership and team management skills, with ability to allocate tasks and develop team members.
• Knowledge of machinery spare parts, sourcing processes, supplier contracts, PO management, inventory control, and shipment coordination.

Responsibilities

• Lead and manage the procurement team, overseeing daily purchasing activities and staff development.
• Develop and implement procurement strategies to support project requirements and cost optimization.
• Oversee end-to-end procurement activities including sourcing, supplier evaluation, price negotiation, PO management and delivery coordination.
• Review and approve requisitions, quotations, products, and services for quality and cost-effectiveness.
• Identify and onboard qualified suppliers in line with procurement procedures and compliance.

Skills

Leadership

Team management

Strategic sourcing

Negotiation

Project procurement

Education

Bachelor’s degree in Procurement

Job description

Job Summary

Oversee and manage end-to-end procurement activities to support project requirements, including strategic sourcing, supplier negotiations, and purchase order management for machinery spare parts and materials from local and overseas suppliers, while leading the procurement team to ensure cost-effectiveness, operational efficiency, and timely delivery.

Responsibilities

• Lead and manage the procurement team, overseeing daily purchasing activities, task allocation, performance monitoring, and staff development to ensure efficient procurement operations.
• Develop and implement procurement strategies to support project requirements, operational needs, cost optimization, and business objectives.
• Oversee end-to-end procurement activities, including sourcing, supplier evaluation, price negotiation, purchase order management, and delivery coordination for machinery spare parts and materials from local and overseas suppliers.
• Review, evaluate, and approve purchase requisitions, quotations, products, and services to ensure quality, cost-effectiveness, and compliance with project specifications and company policies.
• Identify, assess, and onboard qualified suppliers in accordance with company procurement procedures, compliance requirements, and documentation standards.
• Negotiate pricing, payment terms, delivery schedules, and contractual conditions with local and overseas suppliers to achieve competitive pricing and favorable commercial terms.
• Establish and maintain strong relationships with key suppliers to ensure product quality, reliable supply, timely delivery, and long-term business partnerships.
• Oversee the preparation, issuance, validation, and maintenance of purchase orders to ensure accuracy and alignment with project requirements and approved budgets.
• Manage supplier contracts, procurement records, quotations, invoices, and related documentation to ensure proper recordkeeping and compliance with company procedures.
• Monitor purchase orders, shipment schedules, and delivery progress, coordinating with overseas suppliers, logistics providers, clients, and internal departments to resolve delays and supply issues.
• Oversee inventory and stock control to maintain appropriate stock levels, minimize shortages and excess inventory, and ensure materials are available to meet project schedules.
• Supervise the preparation and issuance of tax invoices, quotations, purchase orders, and other procurement-related documents accurately and within required timelines.
• Monitor procurement expenditure, analyze supplier quotations, identify cost-saving opportunities, and implement measures to improve purchasing efficiency and control costs.
• Manage daily procurement communications and ensure timely, professional responses to suppliers, clients, and internal stakeholders.
• Ensure procurement activities comply with company policies, contractual obligations, applicable regulations, and established approval procedures.
• Collaborate with project managers, warehouse personnel, finance teams, and other departments to align procurement plans with project schedules, material requirements, and operational priorities.

Preferred competencies and qualifications

• Experience in procurement, purchasing, or supply chain management, preferably involving machinery spare parts, engineering materials, or project-related supplies.
• Leadership and team management skills, with the ability to allocate tasks, monitor team performance, provide guidance, and develop team members.
• Good knowledge of machinery spare parts, sourcing processes, supplier contracts, purchase order management, inventory control, and shipment coordination.
• Ability to work independently, make sound procurement decisions, and collaborate effectively with cross-functional teams to support project and business objectives.
• Bachelor’s degree in Procurement.