Procurement & Purchasing Executive | Procurement Operations Specialist #HDC1

Recruit Express Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a detail-oriented Procurement Coordinator to own purchasing operations, process POs in SAP, and liaise with vendors to secure timely, cost-effective supplies. You will review requisitions, source quotes, track deliveries, and support stock-taking while ensuring compliance with internal controls.

The role requires strong attention to detail, excellent communication with internal stakeholders, and the ability to manage multiple orders and deadlines in a

Qualifications

• Relevant experience in procurement, purchasing, order processing, or purchase order administration.
• Familiarity with SAP or other procurement management systems will be an advantage.
• Strong attention to detail, organisational skills, and the ability to follow through on outstanding matters.
• Effective communication and coordination skills when working with vendors and internal stakeholders.
• Ability to manage multiple orders, deadlines, and competing priorities in a structured work environment.

Responsibilities

• Review purchase requisitions for accuracy and completeness, following up with stakeholders to resolve discrepancies.
• Source and liaise with vendors to obtain competitive quotations, confirm product availability, and coordinate delivery schedules.
• Evaluate vendor quotations against historical purchasing data to support cost-effective purchasing decisions.
• Maintain accurate and up-to-date pricing records and price lists.
• Create new item records and process purchasing information in SAP.
• Support new vendor registration and onboarding, including vendor account creation in SAP.
• Assist with Environmental, Health and Safety (EHS) assessments for new vendors, where required.
• Communicate and negotiate with vendors to secure competitive pricing and favourable purchasing terms.
• Convert approved purchase requisitions into Purchase Orders (POs) and process change orders within the required timelines.
• Ensure the appropriate approvals are obtained and POs are issued promptly to vendors and requesting stakeholders.
• Monitor order fulfilment, shipment progress, and delivery schedules, following up with vendors and expediting urgent orders when necessary.
• Address internal enquiries regarding order status, amendments, and cancellations.
• Assist with quarterly stock-taking exercises and maintain accurate purchasing records.
• Provide operational support to team members during planned and unplanned absences.
• Undertake other procurement-related and administrative duties as required.

Skills

Procurement coordination

Vendor liaison

SAP

Attention to detail

Stakeholder comms

Tools

SAP

Job description

About the Role

Ready to take ownership of purchasing operations and make a meaningful impact on business efficiency? Join a dynamic procurement team where you will play a key role in managing purchase orders, coordinating with vendors, and ensuring timely, cost-effective procurement.

This role is ideal for a detail-oriented professional with experience in purchasing, procurement coordination, or purchase order administration who enjoys working with stakeholders, managing multiple priorities, and keeping procurement processes running smoothly.

Key Responsibilities

• Review purchase requisitions for accuracy and completeness, following up with stakeholders to resolve discrepancies.
• Source and liaise with vendors to obtain competitive quotations, confirm product availability, and coordinate delivery schedules.
• Evaluate vendor quotations against historical purchasing data to support cost-effective purchasing decisions.
• Maintain accurate and up-to-date pricing records and price lists.
• Create new item records and process purchasing information in SAP.
• Support new vendor registration and onboarding, including vendor account creation in SAP.
• Assist with Environmental, Health and Safety (EHS) assessments for new vendors, where required.
• Communicate and negotiate with vendors to secure competitive pricing and favourable purchasing terms.
• Convert approved purchase requisitions into Purchase Orders (POs) and process change orders within the required timelines.
• Ensure the appropriate approvals are obtained and POs are issued promptly to vendors and requesting stakeholders.
• Monitor order fulfilment, shipment progress, and delivery schedules, following up with vendors and expediting urgent orders when necessary.
• Address internal enquiries regarding order status, amendments, and cancellations.
• Assist with quarterly stock-taking exercises and maintain accurate purchasing records.
• Provide operational support to team members during planned and unplanned absences.
• Undertake other procurement-related and administrative duties as required.

Requirements

• Relevant experience in procurement, purchasing, order processing, or purchase order administration.
• Familiarity with SAP or other procurement management systems will be an advantage.
• Strong attention to detail, organisational skills, and the ability to follow through on outstanding matters.
• Effective communication and coordination skills when working with vendors and internal stakeholders.
• Ability to manage multiple orders, deadlines, and competing priorities in a structured work environment.

EA Licence Details

EA Licence Details

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599