Procurement & Operations Specialist for Advancement

Singapore Institute of Technology; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Singapore Institute of Technology is seeking a committed individual to join the Advancement Office to drive operational support for Advancement Operations & Services. The role focuses on governing procurement, supplier engagements, and strengthening business controls to enable fundraising and donor engagement teams in a compliant and efficient manner.

Responsibilities include end-to-end procurement governance, asset management, and provisioning of shared AO administrative services, with an

Qualifications

• Degree preferably in Information Technology, Finance or Business Management.
• 2-3 years of work experience in office operations or equivalent.
• Proficient in MS Office applications (e.g. Excel, Word, PowerPoint, Power Automate, Copilot+Studio).
• Familiar with Procurement or Finance related systems is highly preferred but not mandatory.

Responsibilities

• Manage end-to-end procurement governance for AO, including sourcing strategy, ITQ and ITT processes, vendor due diligence, documentation standards and payment prerequisites.
• Drive operational excellence by improving request workflows, forecasting demand, analyzing spending and supporting contracting approaches that improve value for money and service outcomes.
• Maintain governance of AO physical assets and inventory, strengthening traceability and compliance through fit-for-purpose controls and records.
• Deliver shared AO administrative services, such as meeting support/administration, and workplace coordination—to enhance productivity and consistency across AO.
• Leverage AI technologies to provide self-help advancement related administrative services that improve compliance through clear and consistent guidance.
• Administer role-based access to AO collaboration platforms and donor systems, ensuring timely provisioning/de-provisioning and adherence to data confidentiality and security requirements.
• Represent AO for business continuity and record management imitative in partnership with relevant corporate divisions and internal AO functions.

Skills

MS Office

Procurement systems

Education

Degree in IT/Finance/Business

Job description

Singapore Institute of Technology is seeking a committed individual to join the Advancement Office to drive operational support for Advancement Operations & Services. The role focuses on governing procurement, supplier engagements, and strengthening business controls to enable fundraising and donor engagement teams in a compliant and efficient manner.

Responsibilities include end-to-end procurement governance, asset management, and provisioning of shared AO administrative services, with an