Advancement Operations & Procurement Lead

Singapore Institute of Technology; Singapore; On-site; SGD 65,000 - 90,000; Full time

Job summary

Singapore Institute of Technology is seeking an Assistant Manager/ Senior Assistant Manager in the Advancement Office (Operations & Services) to drive procurement governance, asset management and shared services enabling fundraising and donor engagement teams. You will oversee end-to-end procurement, improve workflows, manage assets, support meetings and admin services, and ensure data confidentiality.

Degree in IT/Finance/Business and 2-3 years in operations preferred; MS Office proficiency

Qualifications

• Degree requirement in Information Technology, Finance or Business Management.
• 2-3 years in office operations or an equivalent combination of education and experience.
• Proficient in MS Office applications (Excel, Word, PowerPoint, Power Automate).
• Familiar with Procurement or Finance related systems, highly preferred, but not mandatory

Responsibilities

• Manage end-to-end procurement governance for AO, including sourcing strategy, ITQ and ITT processes, vendor due diligence, documentation standards and payment prerequisites.
• Drive operational excellence by improving request workflows, forecasting demand, analyzing spending and supporting contracting approaches that improve value for money and service outcomes.
• Maintain governance of AO physical assets and inventory, strengthening traceability and compliance through fit-for-purpose controls and records.
• Deliver shared AO administrative services, such as meeting support/administration, and workplace coordination- to enhance productivity and consistency across AO.
• Leverage AI technologies to provide self-help advancement related administrative services that improve compliance through clear and consistent guidance.
• Administer role-based access to AO collaboration platforms and donor systems, ensuring timely provisioning/de-provisioning and adherence to data confidentiality and security requirements.
• Represent AO for business continuity and record management imitative in partnership with relevant corporate divisions and internal AO functions

Skills

Office operations

MS Office

Education

Degree in Information Technology/Finance/Business Management

Tools

Excel

Word

PowerPoint

Power Automate

Copilot+Studio

Job description

Singapore Institute of Technology is seeking an Assistant Manager/ Senior Assistant Manager in the Advancement Office (Operations & Services) to drive procurement governance, asset management and shared services enabling fundraising and donor engagement teams. You will oversee end-to-end procurement, improve workflows, manage assets, support meetings and admin services, and ensure data confidentiality.

Degree in IT/Finance/Business and 2-3 years in operations preferred; MS Office proficiency