Procurement Operations Specialist

Recruit Express Pte Ltd; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an organized Procurement Administrative Assistant to support contract administration and procurement activities in a fast-paced environment in Singapore.

You will assist in preparing and reviewing contracts and NDAs, coordinate interviews and meetings, and maintain procurement records and vendor information. The role involves data entry in systems like INFOmatch, SAP, and Coupa, plus generating regular procurement reports.

Responsibilities

• Assist in the preparation, review, and execution of contracts and NDAs via Wet-ink or E-Sign.
• Assist to coordinate and schedule interview and meetings.
• Maintain and update procurement records, including contracts, purchase orders, and vendor information.
• Provide end-to-end support for low value purchases and manage simple/ straightforward subscriptions independently.
• Liaise with vendors to add, remove, or transfer users as needed.
• Invoice processing.
• Track contract renewals and manage the renewal process.
• Enter and maintain accurate records of procurement activities in relevant systems (e.g., INFOmatch, SAP, Coupa).
• Ensure data integrity and consistency across all procurement management systems.
• Generate ad-hoc business reports and regular procurement reports to support internal stakeholders.
• Maintain procurement documentation and ensure compliance with record-keeping requirements.
• Perform other administrative duties as assigned, supporting projects and operations related to sourcing, operations, and procurement.
• Provide support for simple end-user queries.

Job description

Recruit Express Pte Ltd is seeking an organized Procurement Administrative Assistant to support contract administration and procurement activities in a fast-paced environment in Singapore.

You will assist in preparing and reviewing contracts and NDAs, coordinate interviews and meetings, and maintain procurement records and vendor information. The role involves data entry in systems like INFOmatch, SAP, and Coupa, plus generating regular procurement reports.