Procurement Officer (Maternity Cover)

HWA CHONG INSTITUTION; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

HWA CHONG INSTITUTION is seeking a temporary Procurement Officer to manage end-to-end procurement activities, from small-value purchases to ITQs, in collaboration with the Assistant Manager of Procurement and the Finance Director.

The role emphasizes adherence to procurement policies, government guidelines, and efficient resource management within a contract until May 2027. Fresh graduates with strong analytical skills are encouraged to apply.

Qualifications

• Diploma or degree in Business, Supply Chain Management, or a related field.
• Familiarity with government procurement procedures and GeBIZ is preferred; fresh graduates welcome.
• Strong analytical, detail-oriented, and proactive with the ability to work independently.
• Excellent communication and stakeholder management skills.

Responsibilities

• Manage and support end-to-end procurement processes, guiding internal requestors on policies.
• Prepare and review procurement documents for approval, publication, evaluation, and award.
• Publish quotations, issue POs, raise awards, and manage contract documentation in GeBIZ.
• Collaborate with internal stakeholders to manage contracts and ensure timely fulfilment.
• Maintain records of procurement activities for audit and compliance.
• Assist in reviewing and enhancing procurement processes to improve efficiency.
• Support general administrative functions and ad-hoc duties as assigned.

Skills

Analytical skills

Problem-solving

Communication

Organizational skills

Proactive

Teamwork

Education

Diploma or Degree in Business or Supply Chain Management

Tools

GeBIZ

Job description

The temporary Procurement Officer will manage procurement activities, ranging from small-value purchases to Invitations to Quote (ITQs). This role will involve close collaboration with the Assistant Manager of Procurement and the Finance Director to help the institution achieve its operational and strategic goals through efficient resource management and adherence to procurement policies.

Job Responsibilities

• Manage and support end-to-end procurement processes, providing guidance to internal requestors on procurement policies and procedures.
• Prepare and review procurement documents for approval, publication, evaluation, and award, ensuring transparency and compliance with the school’s procurement policies and the Government Instruction Manual (IM).
• Carry out procurement transactions using GeBIZ, including publishing quotations, issuing Purchase Orders (POs), raising awards, and managing contract documentation.
• Work closely with internal stakeholders to manage contracts, ensuring accurate tracking and timely fulfilment of procurement requests.
• Maintain proper records of procurement activities, including document filing and information collation, to support audit and compliance requirements.
• Assist in reviewing and enhancing procurement processes to improve efficiency and support organizational objectives.
• Support general administrative functions and carry out ad-hoc duties as assigned.

Job Requirements

• Diploma or Degree in Business, Supply Chain Management, or a related field.
• Knowledge and experience in government procurement procedures and the procurement system (GeBIZ) is preferred. However, fresh graduates and candidates without experience but with strong analytical skills, a willingness to learn, and familiarity with procurement processes are welcome to apply.
• Excellent problem-solving skills with a meticulous eye for detail.
• Proactive, self-motivated, and capable of working independently or collaboratively in a team.
• Excellent communication and interpersonal skills, with the ability to influence stakeholders across all levels.
• Strong organizational skills and the ability to manage multiple priorities efficiently.

Note: This is a contract role until May 2027.