Admin Executive (Quotation & Tendering)

SHARE RESOURCES PRIVATE LIMITED; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

SHARE RESOURCES PRIVATE LIMITED in Singapore is seeking an Admin Executive (Quotation & Tendering) to support procurement activities, prepare quotations, and manage tender processes using GeBIZ and internal systems. You will work closely with departments to develop procurement strategies that enable timely contract implementations.

The role requires a Diploma in Procurement or related discipline and at least 2 years in procurement or contract management, with familiarity in government

Qualifications

• Diploma in Procurement, Supply Chain, Business, Finance, or a related discipline.
• Minimum 2 years of relevant experience in procurement, contract management, purchasing or a related field.
• Experience in public sector procurement and contract administration will be an advantage.
• Familiarity with Government Instructions, procurement policies and procedures is preferred.

Responsibilities

• Work closely with the departments to develop appropriate procurement strategies/approaches to achieve effective procurement in supporting their operations
• Prepare quotation and tender documents and manage the quotation and tendering process using electronic procurement systems e.g. GeBIZ and/or internal system(s)
• Monitor progress of procurement activities to ensure timeliness of procurement and contract implementation
• Provide support and professional advice to the departments for sourcing, contract management and spend analysis
• Capture lessons for case study including good practices and irregularities
• Maintain close surveillance on related market trends and development, cost and performance and its applications to departments
• Identify appropriate contracts for aggregation and establish them.
• Develop procurement plans, monitor and manage contract performance, administration and renewal
• Coordinate procurement audits as required to ensure good governance.
• Other ad-hoc initiatives and projects may be assigned.

Skills

Procurement

Contract management

Sourcing

Spend analysis

Education

Diploma in Procurement

Tools

GeBIZ

TenderBoard

Sesami

SAP Ariba

Job description

Admin Executive (Quotation & Tendering)

Responsibilities

• Work closely with the departments to develop appropriate procurement strategies/approaches to achieve effective procurement in supporting their operations
• Prepare quotation and tender documents and manage the quotation and tendering process using electronic procurement systems e.g. GeBIZ and/or internal system(s)
• Monitor progress of procurement activities to ensure timeliness of procurement and contract implementation
• Provide support and professional advice to the departments for sourcing, contract management and spend analysis
• Capture lessons for case study including good practices and irregularities
• Maintain close surveillance on related market trends and development, cost and performance and its applications to departments
• Identify appropriate contracts for aggregation and establish them.
• Develop procurement plans, monitor and manage contract performance, administration and renewal
• Coordinate procurement audits as required to ensure good governance.
• Other ad-hoc initiatives and projects may be assigned.

Requirements

• Diploma in Procurement, Supply Chain, Business, Finance, or a related discipline
• Minimum 2 years of relevant experience in procurement, contract management, purchasing or a related field
• Experience in public sector procurement and contract administration will be an advantage
• Familiarity with Government Instructions, procurement policies and procedures is preferred
• System Knowledge: GeBIZ, TenderBoard, Sesami, and SAP Ariba platforms