Procurement & Inventory Coordinator

National University of Singapore; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

The National University of Singapore is seeking an Administrative Executive to support the Research Supply Store in the Central Procurement Department. The role focuses on frontline operations, inventory management, and process compliance.

You will collaborate with vendors and finance, prepare standard procedures, and assist with testing of inventory systems such as self-checkout. Diploma holders with SAP/Ariba familiarity are welcome; strong organisational and communication skills are

Qualifications

• Diploma in a related discipline.
• Prior experience in procurement is preferred.
• Experience in academic environment is an advantage.
• Meticulous, well-organised and able to manage priorities.
• Good communication and teamwork skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide administrative, operational and coordination support to the Research Supply Store.
• Perform rotational shift frontline counter duties and handle enquiries.
• Assist in inventory management and stock replenishment.
• Monitor expenditures and process invoices related to the freezer programme.
• Process goods receipt transactions and ensure policy compliance.
• Liaise with vendors, stakeholders and finance on invoice matters.
• Prepare standard operating procedures and workflows for supply store activities.
• Support testing of inventory systems when required.
• Perform related duties as assigned by supervisor.

Skills

Communication

Teamwork

MS Office

Education

Diploma

Tools

SAP

Ariba System

Job description

The incumbent will provide administrative, operational and coordination support to the Research Supply Store within the Central Procurement Department. Key responsibilities include, but are not limited to the following:

• Perform rotational shift frontline counter duties to receive/issue deliveries and attending to enquiries.
• Assist in inventory management, including stock replenishment, stock takes, freezer programme and ensure adequate inventory levels are maintained.
• Monitor the yearly expenditure of the freezer programme contracts, including reviewing monthly billings and resolving any discrepancies.
• Process goods receipt transactions for deliveries and ensure compliance with relevant procurement policies, procedures and guidelines.
• Perform verification of users’ purchases from the supply store and chargebacks.
• Liaise with vendors, stakeholders and finance on invoice-related matters.
• Prepare standard operating procedures and instructional workflows for supply store activities.
• Provide support for the Supply Store Inventory and Self-Checkout System testing when required.
• Perform any other related duties as assigned by the supervisor.

Qualifications

Job Requirements

• Diploma in a related discipline.
• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous.
• Prior work experience in academic environment would be an advantage.
• Meticulous, well-organised and able to manage priorities.
• Possess good communication, interpersonal skills and able to work well in teams
• Proficient in Microsoft Office applications.
• We regret that only shortlisted candidates will be notified.