Procurement Executive

ANG MO KIO - THYE HUA KWAN HOSPITAL LTD.; Singapore; On-site; SGD 48,000 - 78,000; Full time

Job summary

ANG MO KIO - THYE HUA KWAN HOSPITAL LTD. is seeking a procurement professional to manage end-to-end purchasing for medical consumables, supplies, equipment, and services in Singapore.

You will collaborate with departments to define requirements, publish RFQs, evaluate bids, and negotiate favorable terms in alignment with hospital policies. Responsibilities include developing purchasing plans, coordinating PRs and POs, managing invoices and delivery schedules, and driving continuous process

Qualifications

• Degree in Business Administration or Supply Chain Management.
• Minimum 3 years of related procurement work experience.
• Proficiency in Microsoft Office and SAP Materials Management Module.

Responsibilities

• Manage end-to-end procurement processes including sourcing, evaluation, award, and contracting.
• Develop and manage purchasing plans with departments based on approved budgets.
• Define requirement specifications, scope of work, and services for RFQ and ITT.
• Publish RFQ and ITT on procurement platforms and conduct briefings.
• Compile quotations and bids into Price Comparison Tables for review.
• Establish evaluation criteria and facilitate vendor interviews and PQM evaluations.
• Negotiate with vendors to achieve cost savings or avoidance.
• Prepare approval documents for Approving Authority per policies.
• Issue LOA and contracts to successful vendors.
• Coordinate with users to raise PRs and issue POs in the Enterprise System.
• Liaise with users, Finance, Store, and vendors to manage invoices and delivery schedules.
• Conduct procurement roadshows to educate users on processes.
• Manage inventory by reviewing par levels and replenishment.
• Liaise with ALPS for bulk contract management.
• Monitor blanket orders and coordinate delivery schedules with store.
• Contribute to continuous improvement initiatives for procurement processes and systems.
• Review outstanding POs with users to ensure timely closure.
• Maintain up-to-date purchase records for audit compliance.
• Assist in procurement-related projects as assigned.
• Perform ad-hoc duties as assigned by Supervisor.

Skills

Negotiation

Written communication

Microsoft Office

SAP MM

Organization

Team collaboration

Education

Bachelor's degree in Business Administration or Supply Chain Management

Tools

SAP MM

ERP systems

Job description

You will support daily procurement activities by managing sourcing, quotations, tenders, and contracting for medical consumables, supplies, equipment, and services to ensure timely, cost-effective purchases aligned with hospital policies.

Responsibilities

• Manage end-to-end procurement processes including sourcing, user evaluation, award, and contracting for medical consumables, general supplies, equipment, and services following Procurement Policies and Procedures
• Develop and manage purchasing plans with departments based on approved capital and operating expenditure budgets
• Collaborate with user departments to define requirement specifications, scope of work, and services for Request for Quotation (RFQ) and Invitation to Tender (ITT)
• Provide procurement approach guidance to user departments to optimize sourcing strategies
• Publish RFQ and ITT on electronic procurement platforms, conduct briefings, and facilitate site show rounds when applicable
• Compile quotations and bids into Price Comparison Tables (PCT) for user department review
• Establish evaluation teams and criteria with user departments; facilitate vendor interviews, product trials, sampling, and Price-Quality Method (PQM) evaluations
• Negotiate with vendors to achieve cost savings or cost avoidance
• Prepare approval documents for Approving Authority in compliance with Procurement Policies and Procedures
• Issue Letters of Award (LOA) and contracts to successful vendors
• Coordinate with users to raise Purchase Requisitions (PR) and issue Purchase Orders (PO) in the Enterprise System
• Liaise with users, Finance, Store, and vendors to manage invoices and delivery schedules
• Conduct Procurement Roadshows to educate users on procurement processes and updates
• Manage inventory by reviewing par levels and coordinating replenishment of stock items
• Liaise with ALPS for bulk contract management
• Monitor blanket orders and coordinate delivery schedules with store
• Contribute to continuous improvement initiatives for procurement processes and systems
• Review outstanding Purchase Orders with users to ensure timely closure
• Maintain up-to-date purchase records for audit compliance
• Assist in procurement-related projects as assigned
• Perform ad-hoc duties as assigned by Supervisor

Required competencies and certifications

• Degree in Business Administration or Supply Chain Management
• Minimum 3 years of related procurement work experience
• Proficiency in Microsoft Office and SAP Materials Management Module

Preferred competencies and qualifications

• Strong negotiation and writing skills
• Organized, meticulous, and resourceful work approach
• Ability to work independently and collaboratively as a team player