Procurement Executive (Spare Parts & Equipment) - Based in Tuas

LUMINA ADVISORY & GLOBAL SEARCH PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

LUMINA ADVISORY & GLOBAL SEARCH PTE. LTD. is seeking an experienced Procurement Executive to manage end-to-end procurement of spare parts, equipment, materials and trade-related items.

You will own sourcing, negotiation, purchase planning and supplier coordination to ensure timely delivery and accurate costing. Responsibilities include overseeing the complete purchasing cycle, coordinating with overseas suppliers and freight forwarders, and applying Incoterms while maintaining precise inventory

Qualifications

• 3+ years in trade purchasing or procurement, preferably in automotive/engineering/machinery sectors.
• Strong supplier sourcing, price negotiation and purchasing analysis skills.
• Solid knowledge of international shipping terms, Incoterms, freight arrangements and shipping documentation.

Responsibilities

• Manage end-to-end purchasing cycle: sourcing, quotes, PO processing, shipment, logistics, delivery and purchase closure.
• Identify and evaluate local and overseas suppliers by pricing, quality, lead times and reliability.
• Negotiate prices, payment terms, delivery schedules and other commercial conditions.
• Coordinate international shipping, Incoterms, customs, cargo insurance and import procedures.
• Forecast purchases from history and trends to maintain stock levels and minimise shortages.
• Maintain accurate item codes, supplier records, and pricing data; ensure documentation is complete.

Skills

Sourcing

Negotiation

Analytical thinking

Purchasing ownership

Tools

Excel

ERP systems

Job description

Our client is seeking an experienced Procurement Executive to manage the end-to-end procurement of spare parts, equipment, materials and other trade-related items.

The successful candidate will combine strong sourcing and negotiation skills with an analytical approach to purchase planning, inventory management and costing. This role requires ownership of the purchasing process, from sourcing and order placement through to delivery, payment coordination and accurate record maintenance.

Key Responsibilities

Sourcing and Procurement

• Manage the complete purchasing cycle, including sourcing, quotation comparison, negotiation, purchase order processing, shipment and logistics coordination, warehouse delivery and purchase closure.
• Identify and evaluate local and overseas suppliers based on pricing, quality, reliability and lead times.
• Negotiate prices, payment terms, delivery schedules and other commercial conditions.
• Source alternative suppliers and identify cost-effective purchasing solutions.
• Follow up on supplier confirmations, outstanding orders, delivery commitments and payment status.
• Resolve supplier and procurement issues promptly.

International Shipping and Logistics

• Coordinate with overseas suppliers, freight forwarders, shipping agents and transport providers to ensure the safe and timely delivery of goods, including large trucks, machinery and equipment, to the company’s warehouse.
• Apply international shipping terms and Incoterms to establish clear delivery arrangements, cost allocation and responsibilities with suppliers and logistics providers.
• Oversee shipping documentation, customs clearance, cargo insurance and import arrangements, coordinating with the relevant parties to ensure compliance with applicable requirements.
• Monitor shipment schedules, track cargo movements and resolve shipping delays, documentation discrepancies and other logistics issues promptly.
• Coordinate suitable transport, cargo handling, unloading and receiving arrangements with logistics providers and the Warehouse team, particularly for large vehicles and heavy equipment.

Demand Forecasting and Purchase Planning

• Analyse purchase history, consumption patterns, sales trends and inventory movements to forecast purchasing requirements.
• Plan purchases to maintain appropriate stock levels and minimise shortages, overstocking and unnecessary expenditure.
• Identify slow-moving, obsolete, excess and frequently purchased items.
• Coordinate with Sales, Service, Parts and Warehouse teams to anticipate purchasing needs.

Inventory Data and Costing

• Maintain accurate item codes, product descriptions, supplier records and inventory master data.
• Prevent duplicate item codes, incorrect classifications and inconsistent descriptions.
• Ensure purchasing records are correctly matched to inventory codes and project references.
• Maintain accurate purchase costs, landed costs and historical pricing records.
• Monitor price movements, currency fluctuations, freight charges and other procurement costs.
• Prepare cost comparisons and purchasing analyses to support management decisions.
• Work with Warehouse and Finance teams to resolve data and costing discrepancies.

Documentation and Coordination

• Maintain complete and traceable quotations, purchase orders, invoices, delivery documents and payment records.
• Coordinate with Finance on supplier payments and account matters.
• Ensure purchases comply with approval procedures and procurement policies.
• Follow through on each purchase until delivery, documentation and outstanding issues are fully resolved.

Requirements

• At least 3 years of relevant trade purchasing or procurement experience, preferably in the automotive, engineering, machinery, equipment or spare parts industries.
• Demonstrated experience in supplier sourcing, price negotiation and purchasing analysis.
• Strong practical knowledge of international shipping terms and Incoterms, freight arrangements, import procedures and shipping documentation.
• Proven hands‑on experience managing end‑to‑end overseas purchasing, including sourcing, negotiation, shipment, logistics coordination, customs clearance and final delivery to the warehouse.
• Ability to independently coordinate suppliers and logistics providers to ensure goods arrive safely and on schedule; experience handling shipments of large trucks, machinery or heavy equipment is preferred.
• Good understanding of inventory management, item coding and product costing.
• Experience in demand forecasting and analysing purchasing history.
• Proficiency in Microsoft Excel, including PivotTables, XLOOKUP and data analysis.
• Familiarity with ERP, inventory management or accounting systems.
• Strong numerical, analytical and problem‑solving skills.
• Organised and detail‑oriented, with the ability to manage multiple purchasing requirements.
• Resourceful and proactive, with a strong sense of accountability and urgency.
• Able to work independently, anticipate issues and follow through on tasks.

Success in This Role

You will contribute to competitive purchasing costs, measurable savings, timely deliveries, accurate inventory and costing records, effective stock planning and complete procurement documentation.