Procurement Associate (6 months temp covering)

Methodist Welfare Services; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Methodist Welfare Services (MWS) is a non-profit organisation serving diverse communities in Singapore. We are seeking a Procurement professional to manage logistics, vendor coordination, and the issuance of Purchase Orders while upholding our procurement policy in a fast-paced, paperless environment.

The role requires a Diploma in Logistics/Business Admin, at least 2 years in procurement, and strong MS Excel skills.

Qualifications

• Diploma in Logistics Management / Business Administration, or equivalent.
• Minimum 2 years of work experience in a Procurement-related role, preferably in a large-sized organization.
• Strong understanding of Procurement processes.
• Strong proficiency in MS Excel; hands-on experience in Tender board system or equivalent preferred.

Responsibilities

• Logistics Arrangements: Coordinates with vendors on site visits, tender interviews, and submission of tenders; Update attendance lists and records; Screen vendor eligibility; Schedule meetings and tender interviews.
• Issuance of Purchase Order: Coordinates with internal stakeholders on requirements; Manage Direct Purchases and issue Purchase Orders; Ensure document completeness and correctness.
• Administrative Duties: Send forms to stakeholders and keep signed copies; Tabulate offers and clarify discrepancies; Coordinate signing of Extension/Award letters; Liaise with stakeholders to gather requirements, including specs and budgets; Ensure compliance to Procurement Policy and approvals at each stage; Monitor procurement timelines.

Education

Diploma in Logistics Management / Business Administration, or equivalent

Minimum 2 years of procurement experience

Strong understanding of Procurement processes

MS Excel proficiency

Tools

MS Excel

Tender board system

Job description

Methodist Welfare Services (MWS) is all about empowering people to have life to the full.

We are a non-profit organisation serving people across all ethnicities and religions. We recognise that the people we serve may experience poverty in different ways – weak social support or fractured relationships, poor health, a sense of hopelessness, or a lack of means. We journey alongside them to uncover their inherent strengths, affirm them and support them holistically towards a better life. While MWS’ sphere of impact has expanded since our founding, our core spirit of social holiness remains unwavering. Today, we serve over 11,000 beneficiaries, including children from disadvantaged backgrounds, youths at risk, families in distress, seniors who are socially isolated, and the chronically ill and destitute.

Key Responsibilities

1. Logistics Arrangements

• Coordinates with vendors on site visit, tender interview, and submission of tenders.
• Update the attendance list and maintain the records.
• Screen the eligibility of potential vendors.
• Scheduling meetings and tender interviews.

2. Issuance of Purchase Order

• Coordinates with internal stakeholders on their requirement.
• Manage the Direct Purchases and issue the Purchase Orders.
• Ensure completeness and correctness of the documents.

3. Administrative Duties

• Send forms to internal stakeholders and keep the signed copies in records. Highlight if there are any discrepancies.
• Tabulation of offers as per submitted by vendors and clarify on the discrepancy with vendors (as necessary)
• Coordinate the signing of Letter of Extension / Letter of Award /other document from internal stakeholders and vendors, to ensure full completeness of the received documents.
• Liaise with stakeholders on gathering of requirements, including specifications, evaluation criteria, budget and etc.
• Ensure compliance to the Procurement Policy and procedures. The approval sought at each stage of the procurement process.
• Monitoring of the approval sought at each stage of Procurement process and timeline for each RFP/RFQ

Education & Experience

• Diploma in Logistics Management / Business Administration, or equivalent
• Minimum 2 years of work experience in a Procurement-related role, preferably in a large-sized organization
• Strong understanding of Procurement processes
• Strong proficiency in MS Excel; hands-on experience in Tender board system or equivalent preferred.

Key Competencies

• Detail-oriented and highly organized, and thrives well in a fast-paced paperless environment.
• Able to communicate coherently with internal customers and external suppliers.
• Adaptable and capable of handling assigned work independently and meeting datelines.