PROCUREMENT AND ADMINISTRATION EXECUTIVE

Ministry of Law, Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ministry of Law, Singapore is seeking a capable professional to join the Procurement and Administration team. You will oversee the Ministry's procurement processes and provide comprehensive administrative and operational support.

Responsibilities include managing tenders and quotes, maintaining records, coordinating office facilities, reviewing contracts, and planning events with end-to-end logistics. AI tools experience is a plus.

Qualifications

• Experience with government procurement policies, systems and frameworks.
• Familiar with tender documentation in government procurement.
• Strong written and verbal communication, with stakeholder engagement skills.
• Experience in event management or special projects is advantageous.

Responsibilities

• Procurement: manage central procurement services, tenders, quotations and small-value purchases; advise staff on guidelines.
• Administration: oversee office facilities, supplies, records, and processes; review service contracts and leases.
• Event Management and Logistics: plan and manage Ministry events from concept to post-event review; handle venue, transport, and vendor coordination.

Skills

Procurement policy knowledge

GeBIZ familiarity

Stakeholder engagement

Communication skills

Organisational skills

Multitasking

Independence

Initiative

Willingness to work after hours

AI literacy (advantage)

Education

Bachelor's degree

Job description

What the role is

You will be part of the Procurement and Administration team in the Ministry of Law, overseeing the Ministry's procurement processes and providing comprehensive administrative and operational support.

Responsibilities

What the role is

You will be part of the Procurement and Administration team in the Ministry of Law, overseeing the Ministry's procurement processes and providing comprehensive administrative and operational support.

What You Will Be Working On

Your responsibilities include:

Procurement

• Manage the provision of central procurement services and supplies for the Ministry, encompassing the entire process of managing tenders, quotations and small-value purchases;
• Review procurement requests for compliance with government procurement policies and frameworks;
• Provide procurement support to all divisions, such as advising staff on procurement guidelines and procedures;
• Conduct briefing sessions and training to educate staff on procurement knowledge and updates to policies;

Administration

• Manage and coordinate general office administration functions, including maintenance of office facilities, management of office supplies and upkeep of administrative records and filing systems;
• Assist in the review and renewal of service contracts, leases and maintenance agreements, ensuring timely processing and proper documentation;
• Maintain and update internal administrative policies and standard operating procedures to ensure operational efficiency; and
• Handle general correspondence, scheduling and coordination of meetings and appointments for the team.
• Leverage AI productivity tools to enhance administrative efficiency and support continuous improvement of operational processes.

Event Management and Logistics

• Plan, coordinate and execute Ministry events such as SCweek, FOLCA events, from conceptualisation through to post-event review;
• Manage end-to-end logistics support for events, including venue sourcing and setup, transport, airport operation and vendor management;
• Coordinate airport operations for the Ministry, including meet-and-greet arrangements, immigration facilitation and protocol support for visiting dignitaries, foreign delegations and senior officials;
• Manage transport operations for the Ministry, including coordination of official vehicle deployment, chauffeur scheduling, transport bookings and ground transportation arrangements for events and official visits;
• Liaise with relevant government agencies, hotels, transport providers and other external parties to ensure seamless logistical arrangements for all official functions; and

Requirements

What we are looking for

• With at least 3 years of experience dealing with government procurement policies, systems and frameworks, including GeBIZ,
• Familiar with various type of Tender and documentation in government procurement will be an added advantage
• Possess a good university degree with at least 5 years' relevant experience in government procurement, administration or a related field;
• Experience in event management or special projects will be an advantage;
• Excellent interpersonal, written and verbal communication skills, with the ability to engage effectively with stakeholders at all levels;
• Strong organisational and multitasking abilities, with meticulous attention to detail;
• Able to work independently, manage competing priorities and perform well under pressure;
• Demonstrates initiative, drive and a willingness to take on additional responsibilities as required; and
• Willing to work outside of regular office hours when required for events or operational needs.
• Familiarity with artificial intelligence tools and technologies, such as generative AI platforms and AI-assisted productivity tools, will be an advantage; candidates who have completed relevant AI literacy or digital upskilling courses (e.g., AI for Government, SkillsFuture AI-related certifications) will be viewed favourably.