Senior Executive/Assistant Director (Procurement & Administration)

Ministry of Law; Singapore; Sur place; SGD 47 000 - 80 000; Plein temps

Résumé du poste

Ministry of Law in Singapore seeks a seasoned professional to join the Procurement and Administration team. You will oversee central procurement, provide administrative support, and coordinate end-to-end event logistics for Ministry functions.

The role requires experience with government procurement policies, strong communication skills and the ability to manage multiple priorities, including after-hours events. A university degree is required.

Qualifications

• With at least 3 years of experience dealing with government procurement policies, systems and frameworks, including GeBIZ.
• Familiar with various types of Tender and documentation in government procurement.
• Possess a good university degree with at least 5 years' relevant experience in government procurement, administration or a related field.
• Experience in event management or special projects will be an advantage.
• Excellent interpersonal, written and verbal communication skills with stakeholders at all levels.
• Strong organisational and multitasking abilities with meticulous attention to detail.
• Able to work independently, manage competing priorities and perform well under pressure.
• Willing to take on additional responsibilities and work outside regular hours for events or operations.
• Familiarity with AI tools and AI literacy courses will be advantageous.

Responsabilités

• Procurement: Manage central procurement services, tenders, quotations and small-value purchases; review requests for compliance with government policies; provide guidance to divisions; conduct briefing sessions on procurement policies.
• Administration: Manage general office administration, facilities, office supplies, records and filing; review service contracts, leases and maintenance; update internal policies and SOPs; handle correspondence and scheduling; leverage AI tools to improve efficiency.
• Event Management and Logistics: Plan and coordinate Ministry events; manage end-to-end logistics including venue, transport, airport operations and vendor management; coordinate official visits and duties; liaise with agencies, hotels and providers to ensure seamless arrangements.

Formation

Bachelor's degree

Outils

GeBIZ

AI productivity tools

Description du poste

What the role is:

ResponsibilitiesYou will be part of the Procurement and Administration team in the Ministry of Law, overseeing the Ministry's procurement processes and providing comprehensive administrative and operational support.

What you will be working on:

Procurement

• Manage the provision of central procurement services and supplies for the Ministry, encompassing the entire process of managing tenders, quotations and small-value purchases
• Review procurement requests for compliance with government procurement policies and frameworks
• Provide procurement support to all divisions, such as advising staff on procurement guidelines and procedures
• Conduct briefing sessions and training to educate staff on procurement knowledge and updates to policies

Administration

• Manage and coordinate general office administration functions, including maintenance of office facilities, management of office supplies and upkeep of administrative records and filing systems
• Assist in the review and renewal of service contracts, leases and maintenance agreements, ensuring timely processing and proper documentation
• Maintain and update internal administrative policies and standard operating procedures to ensure operational efficiency
• Handle general correspondence, scheduling and coordination of meetings and appointments for the team
• Leverage AI productivity tools to enhance administrative efficiency and support continuous improvement of operational processes

Event Management and Logistics

• Plan, coordinate and execute Ministry events such as SCweek, FOLCA events, from conceptualisation through to post-event review
• Manage end-to-end logistics support for events, including venue sourcing and setup, transport, airport operation and vendor management
• Coordinate airport operations for the Ministry, including meet-and-greet arrangements, immigration facilitation and protocol support for visiting dignitaries, foreign delegations and senior officials
• Manage transport operations for the Ministry, including coordination of official vehicle deployment, chauffeur scheduling, transport bookings and ground transportation arrangements for events and official visits
• Liaise with relevant government agencies, hotels, transport providers and other external parties to ensure seamless logistical arrangements for all official functions

What we are looking for:

• With at least 3 years of experience dealing with government procurement policies, systems and frameworks, including GeBIZ
• Familiar with various type of Tender and documentation in government procurement will be an added advantage
• Possess a good university degree with at least 5 years' relevant experience in government procurement, administration or a related field
• Experience in event management or special projects will be an advantage
• Excellent interpersonal, written and verbal communication skills, with the ability to engage effectively with stakeholders at all levels
• Strong organisational and multitasking abilities, with meticulous attention to detail
• Able to work independently, manage competing priorities and perform well under pressure
• Demonstrates initiative, drive and a willingness to take on additional responsibilities as required
• Willing to work outside of regular office hours when required for events or operational needs
• Familiarity with artificial intelligence tools and technologies, such as generative AI platforms and AI-assisted productivity tools, will be an advantage; candidates who have completed relevant AI literacy or digital upskilling courses (e.g., AI for Government, SkillsFuture AI-related certifications) will be viewed favourably

About Ministry of Law

In Singapore, having the rule of law and advancing people’s access to justice are not just lofty ideals but the backbone of a functioning and a progressive society. At the Ministry of Law, not only do we contribute to developing the legal frameworks and policies that uphold our way of life, but also to providing community legal services that Singaporeans benefit from. The key policies we oversee include Singapore’s legal and intellectual property infrastructure, the civil and criminal justice systems as well as land resources.Our officers are experts from different fields, and enjoy an excellent and challenging career in a fast-paced environment with plenty of opportunity to grow. If you share our vision of shaping the future of Singapore, you will definitely fit right in here at MinLaw.